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    IUPAP Executive Council and Commission Chairs, October 2026

    → Europe/Zurich
    Principia Institute

    Principia Institute
    Silvina Ponce Dawson
    Description

    The EC&CC meeting is hybrid. Registered users who want to connect online shall participate via the Zoom room: [[to be provided later]]

    Registered participants will receive the access code per email. If you do not have the code, contact secretariat@iupap.org.

    Executive Council and Commission chairs meeting on October 27 and 28 from 14.00 to 17.00 CET (Geneva time) --> the time in São Paulo will be: 10:00 to 13:00. On October 29, EC&CC meeting from 13.00 to 16.05 CET (Geneva time) --> the time in São Paulo will be: 9:00 to 12:05. We start an hour earlier on the 29th so that there is enough time to visit the Physics Institute at USP in the afternoon. 

    The IUPAP General Assembly will be held on October 30 between 12:30 and 17:00 CET (this is between 8:30AM and 1:00PM in São Paulo). 

    This agenda is almost final. All the times in the agenda correspond, by default, to the Europe/Zurich time zone (CET). Please be aware that Europe changes time zone (from CEST to CET) on October 25th, just before the week of this meeting. You can always adjust the times to your time zone by choosing it on the downloadable menu above. 

     

    Contact: Gabriella Marra
    Registration
    Participants
    Register
    Participants
    • Anant Singh
    • Bernhard Nunner
    • Christine Darve
    • Christophe Rossel
    • Daniel Varela Magalhães
    • David Shoemaker
    • Dominic Hurley
    • Fulvia Pilat
    • Gabriella Marra
    • Irvy (Igle) Gledhill
    • Jaewook AHN
    • Jens Vigen
    • Joseph Niemela
    • Kathy Lüdge
    • Kuijuan Jin
    • Leonor Andrade
    • Marcelo Gameiro Munhoz
    • Marco Kirm
    • Michael Rubinstein
    • Miriam Dembo
    • Mohamed Abdel Harith
    • MOHAMED ILYAS SALEM
    • Natanya Rodrigo
    • Pavel Exner
    • Rudzani Nemutudi
    • Rudzani Nemutudi
    • Shinji Yuasa
    • Silvina Ponce Dawson
    • SUNIL GUPTA
    • Sylvio Canuto
    • Tsuneyuki Ozaki
    • Ursel Fantz
    • Mon, October 26
      • 2:00 PM → 3:30 PM
        C1: Committee on Policy and Finance: Financial matters restricted meeting, to be held in Michel Spiro's Zoom room] 1h 30m

        The material for this meeting will be shared elsewhere.

        Attendees: members of C1
        - President
        - Past-President
        - President-Designate
        - Secretary General for Administrative Affairs
        - Deputy Secretary General for Administrative Affairs
        - Secretary General
        - Deputy Secretary General
        - Associate Secretary General
        - Treasurer
        - Vice President for Membership and Development
        - Vice President for Special Projects

        Meeting to review the matters to be discussed at the EC&CC meeting, the conduct of that meeting as well as general matters on decisions that are made on a daily basis, especially related to expenses and their control.

      • 3:30 PM → 4:00 PM
        Coffee Break if necessary 30m
      • 4:00 PM → 5:00 PM
        C1: Committee on Policy and Finance: Financial matters restricted meeting, continuation 1h
      • 5:00 PM → 6:15 PM
        Lunch 1h 15m
      • 6:15 PM → 9:45 PM
        Meeting with representatives from Latin America and the Caribbean

        The aim of this meeting, which is scheduled to take place during two consecutive afternoons in Sao Paulo (on Monday and Tuesday) is to discuss options for IUPAP to engage better with the physical societies and communities of the region helping with their development and impact. Presentations will be made of IUPAP, IUPAP members from the region and of various regional initiatives and organizations. These presentations will be followed by discussions on potential collaborative activities in the region as well as of funding options. A more detailed agenda will be announced soon.

        Convener: Silvina Ponce Dawson
        • 6:15 PM
          Brief introduction of IUPAP 12m
          Speaker: Silvina Ponce Dawson
        • 6:27 PM
          Brief introduction of active IUPAP territorial members from the region 48m

          Each person will give a brief description of the physical society and the physics communities in their countries.

          • Argentina (Omar Osenda, 12 minutes)
          • Brazil (Sylvio Canuto, 12 minutes)
          • Mexico (Oracio Navarro/Ana Maria Cetto, 12 minutes)
          • Uruguay (Arturo Marti, 12 minutes)
        • 7:15 PM
          Brief introduction of regional organizations related to physics 35m
        • 7:50 PM
          Coffee break 30m
        • 8:20 PM
          Physical societies from the region associated with territories that are not currently IUPAP members or have lost their voting rights 35m
          • Chile
          • Peru
          • others (Costa Rica, Guatemala, Dominican Republic)
        • 8:55 PM
          Discussion of membership and related issues 35m

          Some physical societies in the region cannot pay the minimum membership fee for their territories to be a member of IUPAP. Discussion of the viability of the following options:

          • Associated Territorial Members (this is a temporary status and a progression to full membership should be envisaged; a strategy for the development of the community should be defined)
          • Full territorial member involving the physical societies of several neighboring countries
          • Solidarity scheme involving other stakeholders of the region who could be candidates to eventually become IUPAP Corporate Associate Members (CAMs)
          • Creation of an affiliated commission representing the region
          Speakers: Irvy (Igle) Gledhill, Silvina Ponce Dawson
    • Tue, October 27
      • 2:00 PM → 2:05 PM
        Welcome by Presidency 5m
        Speakers: Silvina Ponce Dawson, Michel Spiro, Sunil Gupta
      • 2:05 PM → 2:20 PM
        Introduction of the Participants 15m
        Speaker: Jens Vigen
      • 2:20 PM → 2:25 PM
        Approval and adoption of the Agenda 5m
        Speaker: Silvina Ponce Dawson
      • 2:25 PM → 2:40 PM
        Report on the Trieste Office 15m
        • IUPAP administrative issues
        • Communication channels
        • IUPAP awards and medals
        Speakers: Marina Cobal, Stefano Fantoni
      • 2:40 PM → 2:45 PM
        Report on the Association in Geneva 5m
        • IUPAP tax exempt for a period of five years, starting in 2021. Needs to be renewed in 2025. It's advancing.
        • Continuation with accountant and auditor: Moore Stephens Refidar SA
        Speaker: Jens Vigen
      • 2:45 PM → 3:00 PM
        Minutes of the previous EC&CC meeting, "to do list" and matters arising 15m

        Approval of the minutes of the EC&CC meeting held online on October 28-30, 2025 available here.

        We include below the to do list that came from this EC&CC meeting:

        • Advance with designated Commission Chairs.
        • Advance with reorganization of Standing Committees.
        • Advance with new SC on Major Neutron Facilities.
        • Advance with transformation of WG15 into Commission C7 on Soft Matter.
        • Advance agreement with Frontiers in Physics to publish contributions by awardees of ECSPs.
        • Collect information from all Commissions to advance with new MOU with CERN.
        • Advance with appointment of chairs of new WGs.
        • Advance agreement with Frontiers in Physics to publish contributions by awardees of ECSPs.
        • Discuss possible actions to increase the impact of IUPAP on physics education. Contact physical societies to learn what they are doing in this regard.
        • Advance organization of EC&CC meeting in 2026 in hybrid format with the in-person part in Sao Paulo.
        • Improve and increase engagement with CODATA. Alex Hansen (chair of WG20 and IUPAP representative on CODATA) and Cyrus Walther (member of the board of CODATA proposed by IUPAP, former IAPS president and now member of the SC on Physics outside Academia) have helped in this regard. In particular, their collaboration has been key for IUPAP to receive the invitation to nominate someone to take part on CODATA's Task Group on the Digital Representation of Units of Measurement (DRUM). After consulting with C2 we nominated Richard Brown (current C2's Vice Chair). The nomination was immediately accepted.
        • Major updates on website to accommodate all structural changes.
        • Allow one Commission to change its own page on the IUPAP website (pilot with C14).

        Matters arising:

        • New MOUs with several organizations (UNESCO, IAEA, COSPAR, AUI, CERN, CLAF, ACs).
        • Possible new Commissions (Quantum Technologies, Fluid Physics).
        • Statement on Space Research.
        • Statement to be released during the in person GA in 2027. Inspirational example: IUPAC Stockholm Declaration on Chemistry for the Future. See also ISC page about it.
        • Henri Abraham Award
        Speaker: Silvina Ponce Dawson
        IUPAP EC&CC MEETING Minutes Oct 2025.pdf
      • 3:00 PM → 3:10 PM
        Decisions made by Council since the 34th IUPAP General Assembly 10m

        Resolution to be presented for the approval of the 35th GA:

          The 35th IUPAP General Assembly notes the decisions made by Council after the previous GA and approves them all (see details in the agenda for the GA).
        Speakers: Michel Spiro, Silvina Ponce Dawson
      • 3:10 PM → 3:15 PM
        Group photo 5m
      • 3:15 PM → 3:35 PM
        Tea and coffee break 20m
      • 3:35 PM → 3:55 PM
        Membership issues 20m
        Speaker: Irvy (Igle) Gledhill
        2026 report SC Membership and Development.pdf
        IUPAP Adhering Body.pdf
      • 3:55 PM → 4:15 PM
        Special Projects and Sponsorship 20m
        • LAAAMP (4 minutes by Kuijuan)
        • Project presented by (former) WG16 on Physics and Industry and collaborators on Education and Physics outside academia (4 minutes by Kuijuan)
        • Project to strengthen the relations with IAEA and the accelerator science community. (4 min by Boris)
        • Transdisciplinary Research Platform (Zenodo). Proposal developed with CERN colleagues to expand the use of Zenodo for transdisciplinary research initiatives associated with the International Decade of Sciences for Sustainable Development. (4 min by Jens)
        • Contribution with Physics without Frontiers. (4 min by Sandro)
        Speakers: Boris Sharkov, Christophe Rossel, Jens Vigen, Kuijuan Jin, Sandro Scandolo, Silvina Ponce Dawson
      • 4:15 PM → 4:45 PM
        Conferences proposed for sponsorship 30m
        Speaker: Rudzani Nemutudi
      • 4:45 PM → 6:15 PM
        Lunch 1h 30m
      • 6:15 PM → 9:15 PM
        Meeting with representatives from Latin America and the Caribbean

        The aim of this meeting, which is scheduled to take place during two consecutive afternoons in Sao Paulo (on Monday and Tuesday) is to discuss options for IUPAP to engage better with the physical societies and communities of the region helping with their development and impact. Presentations will be made of IUPAP, IUPAP members from the region and of various regional initiatives and organizations. These presentations will be followed by discussions on potential collaborative activities in the region as well as of funding options. A more detailed agenda will be announced soon.

        • 6:15 PM
          Regional projects, networking and institutions of regional impact 1h 30m

          Existing institutions, networks and projects

          Possible future projects

          • Possibilities in physics for climate change and sustainability.
          • Itinerant chair in sustainability. (Ulisses Barres, Silvina Ponce Dawson)
          • Physics education. (Manjula Sharma and Roberto Nardi).
        • 7:45 PM
          Coffee break 30m
        • 8:15 PM
          Final discussion and action plan 1h
    • Wed, October 28
    • Thu, October 29
      • 1:00 PM → 1:10 PM
        Review of Day 2 10m
        Speaker: Silvina Ponce Dawson
      • 1:10 PM → 1:25 PM
        Communications 15m
        • IUPAP internet, website
        • Newsletter
        Speaker: Sandro Scandolo
      • 1:25 PM → 1:35 PM
        Outreach activities 10m
        Speakers: Christine Darve, Irvy (Igle) Gledhill, Silvina Ponce Dawson
      • 1:35 PM → 1:50 PM
        Report from Vice President for DEI 15m
        Speaker: Gillian Butcher
        DEI Champion report Oct 2026.pdf
      • 1:50 PM → 2:00 PM
        Activity report 10m
        Speaker: Jens Vigen
      • 2:00 PM → 2:20 PM
        Discussion on the 2027 EC&CC meeting, GA and ICP. Call for the 2030 GA. 20m
        Speakers: Irvy (Igle) Gledhill, Silvina Ponce Dawson
      • 2:20 PM → 2:50 PM
        ISC matters, IDSSD and relationship with other bodies 30m
        Speakers: Irvy (Igle) Gledhill, Jaewook Ahn, Michel Spiro, Sandro Scandolo, Silvina Ponce Dawson, Sunil Gupta
      • 2:50 PM → 3:00 PM
        Comments from observers and any other business 10m
        • Comments
        Speaker: Sunil Gupta
      • 3:00 PM → 3:15 PM
        Review of meeting, resolutions proposed for GA and future procedures 15m
        • Resolution proposed by C11 in support of LASF4RI
        Speaker: Silvina Ponce Dawson
      • 3:15 PM → 3:20 PM
        Close of EC&CC meeting 5m
        Speaker: Silvina Ponce Dawson
      • 3:20 PM → 3:35 PM
        Break 15m
      • 3:35 PM → 4:05 PM
        Executive Council Meeting [Michel Spiro's Zoom room] 30m
        • To consider decisions proposed by EC&CC meeting and resolve on them
        • To consider future actions and assign responsibility for them
        Speaker: Silvina Ponce Dawson
      • 4:05 PM → 6:15 PM
        Transportation to IFUSP and lunch at the USP campus. 2h 10m

        We will go to the USP campus and have lunch there. Marcelo, chair of C11, is taking care of the organization. Transportation and lunch can take about two hours.

      • 6:15 PM → 9:15 PM
        Visit and Activities, IFUSP IF-USP

        IF-USP

        We are trying to coordinate a visit to the Institute of Physics of USP located in Sao Paulo City. The idea is to visit some of its labs, meet its researchers and give a talk about IUPAP.

        • 6:15 PM
          Visit to IFUSP 1h 45m

          We have been invited to visit the Physics Department of the University of Sao Paulo located in the Butantã neighborhood of São Paulo city. We will arrange how to go once in SP. The schedule is not fully fixed yet. There is going to be a slot at 16:00 to make a presentation about IUPAP to the community of the Physics Department. All attendants of the EC&CC meeting are encouraged to take part in this visit.

        • 8:00 PM
          Colloquium "The International Union of Pure Applied Physics: vision, challenges and actions". 1h
          Speaker: Silvina Ponce Dawson
        • 9:00 PM
          Closing and wrap up 15m