IUPAP Executive Council and Commission Chairs

26 Oct 2026, 14:00 → 29 Oct 2026, 18:00 Europe/Zurich

Principia Institute; ICTP-SAIFR

Silvina Ponce Dawson

The EC&CC meeting is hybrid. Registered users who want to connect online shall participate via the Zoom room: [[to be provided later]]

Registered participants will receive the access code per email. If you do not have the code, contact secretariat@iupap.org.

Executive Council and Commission chairs meeting on October 27, 28 and 29 from 14.00 to 17.00 CET (Geneva time) --> the time in São Paulo will be: 10:00 to 13:00 (10:00 AM to 1:00 PM).

The IUPAP General Assembly will be held on October 30, in principle, between 13:00 and 17:00 CET (this is between 9:00AM and 1:00PM in São Paulo). If necessary, we will start half an hour earlier. The exact starting time will be confirmed when the final agenda will be shared.

All the times in the agenda correspond to the Europe/Zurich time zone (CET). 

 

Monday 26 October

1 C1: Commission on Policy and Finance: Financial matters restricted meeting, to be held in Michel Spiro's Zoom room]

The material for this meeting will be shared elsewhere.

Attendees: members of C1
- President
- Past-President
- President-Designate
- Secretary General for Administrative Affairs
- Deputy Secretary General for Administrative Affairs
- Secretary General
- Deputy Secretary General
- Associate Secretary General
- Treasurer
- Invited Vice President for Membership and Development
- Invited Vice President for Special Projects

Meeting to review the matters to be discussed at the EC&CC meeting, the conduct of that meeting as well as general matters on decisions that are made on a daily basis, especially related to expenses and their control.

2 Coffee Break if necessary

3 C1: Commission on Policy and Finance: Financial matters restricted meeting, continuation

Tuesday 27 October

4 Welcome by Presidency

Speakers: Silvina Ponce Dawson, Dr Michel Spiro (Université Paris-Saclay (FR)), Sunil Gupta

5 Introduction of the Participants

Speaker: Mr Jens Vigen (CERN)

6 Approval and adoption of the Agenda

Speaker: Silvina Ponce Dawson

7 Report on the Trieste Office

• IUPAP administrative issues
• Communication channels
• IUPAP awards and medals

Speaker: Stefano Fantoni

8 Report on the Association in Geneva

• IUPAP tax exempt for a period of five years, starting in 2021. Needs to be renewed in 2025. It's advancing.
• Continuation with accountant and auditor: Moore Stephens Refidar SA

Speaker: Mr Jens Vigen (CERN)

9 Minutes of the previous EC&CC meeting, "to do list" and matters arising

The minutes of the EC&CC meeting held online on October 28-30, 2025 are available here.

We include below the to do list that came from this EC&CC meeting:

Matters arising:

Speaker: Silvina Ponce Dawson

10 Decisions made by Council since the 34th IUPAP General Assembly

Resolution to be presented for the approval of the 35th GA:

The 35th IUPAP General Assembly notes the decisions made by Council after the previous GA and approves them all (see details here). This implies approving:
It also takes note of other decisions made by Council that do not require the specific approval of the GA (see details here). They are:

Speakers: Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson

11 Group photo

15:15 Tea and coffee break

12 Membership issues

Speakers: Igle Gledhill, Prof. Irvy (Igle) Gledhill (U. Witwatersrand, South Africa)

13 Special Projects and Sponsorship

Speaker: Kuijuan Jin (Institute of Physics, Chinese Academy of Sciences)

14 Conferences proposed for sponsorship

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

Wednesday 28 October

15 Review of Day 1

Speaker: Silvina Ponce Dawson

16 Commission Matters

• a) Reports from Commissions and Affiliated Commissions.
  • Please see attached documents below for the reports received.
• b) Commission Prizes and fund allocation. Also, see Word file below with form that could be shared for the submission of candidates of ECSPs.
• c) Early Career Scientist Prizes Form
• d) Incoming commission chairs who will be voted as "designated chairs" by the 35th GA. The designated chairs will participate in person of the 2027 GA and become Commission Chairs following this GA.
  • Reminder of the balance of current IUPAP CCs and of EC members.
• e) ECSPs and Frontiers in Physics
• f) Commission contributions to Newsletter
• g) Advancement with C7, Commission on Soft Matter
• h) Creation of a Commission on Quantum Technologies

Presentations by selected commissions

Speakers: Gabriella Marra, Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson, Sunil Gupta

17 Advancement with IUPAP's rejuvenation.

Speaker: Silvina Ponce Dawson

18 Standing Committees

Advancements with SCs

• SCs under Commissions
• SCs under VPs at Large

15:40 Tea and coffee break

19 Working Groups

• a) Progress reports from Working Groups
  • Please see documents attached below for the reports received so far.
• b) Presentations by selected WGs
  • WG21 on Physics for Climate Change Action and Sustainability
• c) Status of newly created WGs
  • Working Group on new IUPAP Standing Committees
  • Working Group on AI and Machine Learning

Speakers: Igle Gledhill, Silvina Ponce Dawson

20 Financial matters

Speakers: Boris Sharkov, Boris Sharkov (JINR)

Thursday 29 October

21 Review of Day 2

Speaker: Silvina Ponce Dawson

22 Communications

• IUPAP internet, website
• Newsletter

Speaker: Sandro Scandolo

23 Outreach activities

Speakers: Prof. Irvy (Igle) Gledhill (U. Witwatersrand, South Africa), Silvina Ponce Dawson

24 Report from Vice President for DEI

Speaker: Gillian Butcher

25 Activity report

Speaker: Mr Jens Vigen (CERN)

26 Discussion on the 2027 EC&CC meeting, GA and ICP. Call for the 2030 GA.

Speakers: Prof. Irvy (Igle) Gledhill (U. Witwatersrand, South Africa), Silvina Ponce Dawson

27 ISC matters, IDSSD and relationship with other bodies

Speakers: Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson, Sunil Gupta (Tata Inst. of Fundamental Research (IN)), Sunil Gupta

28 Comments from observers and any other business

• Comments

Speakers: Sunil Gupta, Sunil Gupta (Tata Inst. of Fundamental Research (IN))

29 Review of meeting, resolutions proposed for GA and future procedures

An idea on how to advance regarding some "rejuvenating" issues that we have left behind so far (a survey for national physical societies to fill out).

Speaker: Silvina Ponce Dawson

30 Close of EC&CC meeting

Speaker: Silvina Ponce Dawson

16:15 Tea and coffee break

31 Executive Council Meeting [Michel Spiro's Zoom room]

• To consider decisions proposed by EC&CC meeting and resolve on them
• To consider future actions and assign responsibility for them

Speaker: Silvina Ponce Dawson