IUPAP Executive Council and Commission Chairs, October 2026

Name: IUPAP Executive Council and Commission Chairs, October 2026
Start: 2026-10-26T13:40:00+01:00
End: 2026-10-29T23:15:00+01:00
Location: Principia Institute

26 Oct 2026, 13:40 → 29 Oct 2026, 23:15 Europe/Zurich

Principia Institute

Silvina Ponce Dawson

Description

The EC&CC meeting is hybrid. Registered users who want to connect online shall participate via the Zoom room indicated in the file attached. The C1 meeting is restricted and will take place in a separate Zoom room, the details were shared in Gabriella's email sent on 22 October 2026 at 13:36:02 CEST.

In case of any issue, please contact secretariat@iupap.org.

Executive Council and Commission chairs meeting on October 27 and 28 from 14.00 to 17.00 CET (Geneva time) --> the time in São Paulo will be: 10:00 to 13:00. On October 29, EC&CC meeting from 13.00 to 16.05 CET (Geneva time) --> the time in São Paulo will be: 9:00 to 12:05. We start an hour earlier on the 29th so that there is enough time to visit the Physics Institute at USP in the afternoon.

The IUPAP General Assembly will be held on October 30 between 12:30 and 17:00 CET (this is between 8:30AM and 1:00PM in São Paulo).

All the times in the agenda correspond, by default, to the Europe/Zurich time zone (CET). Please be aware that Europe changes time zone (from CEST to CET) on October 25th, just before the week of this meeting. You can always adjust the times to your time zone by choosing it on the downloadable menu in the top-right corner.

Contact: Gabriella Marra

secretariat@iupap.org

Registration

Participants

Alex Hansen
Alfonso Muñoz Gonzalez
Ana María Cetto
Anant Singh
Apriel K Hodari
Bernhard Nunner
Byungsik Hong
Carola Dobrigkeit Chinellato
Christian Rothleitner
Christine Darve
Christine Darve
Christophe Rossel
Daniel Varela Magalhães
David Shoemaker
Devendra Raj Upadhyay
Dominic Hurley
Elian Conejo
Fulvia Pilat
Gabriella Marra
Georg Düchs
Gloria Platero Coello
Hiroyuki NOJIRI
Irvy (Igle) Gledhill
Jaewook AHN
Jens Vigen
Jorge Arenas
Joseph Niemela
Kathy Lüdge
Kuijuan Jin
Leonor Andrade
Li Lu
Manjula Sharma
Marcelo Gameiro Munhoz
Marco Kirm
Maria Jose Garcia Borge
Maria Jose Garcia Borge
Michael Rubinstein
Michael Rubinstein
Michel Spiro
Miriam Dembo
Mohamed Abdel Harith
MOHAMED ILYAS SALEM
Natanya Rodrigo
Nilberto Heder Medina
Patricia Bassereau
Pavel Exner
Ralph Engel
Richard Haley
Roberto Lalli
Rogerio Rosenfeld
Rudzani Nemutudi
Rudzani Nemutudi
Sandro Scandolo
Shinji Yuasa
Shuang-Nan Zhang
Silvina Ponce Dawson
Simone Warzel
Simone Warzel
stefano fantoni
SUNIL GUPTA
Sylvio Canuto
Tsuneyuki Ozaki
Ulisses Barres de Almeida
Ulrike Woggon
Ursel Fantz

Monday 26 October
- 13:40 → 14:00
  
  On-site registration for people attending in person 20m
  
  Please come to the meeting place about 20 minutes before the starting time of the activity to receive lunch vouchers and other material
- 14:00 → 15:30
  C1: Committee on Policy and Finance: Financial matters restricted meeting. 1h 30m
  The material for this meeting will be shared elsewhere.
  
  Attendees: members of C1
  - President
  - Past-President
  - President-Designate
  - Secretary General for Administrative Affairs
  - Deputy Secretary General for Administrative Affairs
  - Secretary General
  - Deputy Secretary General
  - Associate Secretary General
  - Treasurer
  - Vice President for Membership and Development
  - Vice President for Special Projects
  
  Meeting to review the matters to be discussed at the EC&CC meeting, the conduct of that meeting as well as general matters on decisions that are made on a daily basis, especially related to expenses and their control.
- 15:30 → 16:00
  
  Coffee Break if necessary 30m
- 16:00 → 17:00
  
  C1: Committee on Policy and Finance: Financial matters restricted meeting, continuation (if needed) 1h
- 17:00 → 18:15
  
  Lunch 1h 15m
- 18:15 → 21:45
  Meeting with representatives from Latin America and the Caribbean
  
  The aim of this meeting, which is scheduled to take place during two consecutive afternoons in Sao Paulo (on Monday and Tuesday) is to discuss options for IUPAP to engage better with the physical societies and communities of the region helping with their development and impact. Presentations will be made of IUPAP, IUPAP members from the region and of various regional initiatives and organizations. These presentations will be followed by discussions on potential collaborative activities in the region as well as of funding options. A more detailed agenda will be announced soon.
  
  Convener: Silvina Ponce Dawson
  - 18:15
    
    Brief introduction of IUPAP 12m
    
    Speaker: Silvina Ponce Dawson
    
    intro_iupap_2026_10_SP.pdf
  - 18:27
    Brief introduction of active IUPAP territorial members from the region 48m
    
    Each person will give a brief description of the physical society and the physics communities in their countries.
    
    Argentina (Omar Osenda, 12 minutes)
    Brazil (Sylvio Canuto, 12 minutes)
    Mexico (Maria Cetto, 12 minutes)
    Uruguay (Arturo Marti, 12 minutes)
    
    presentacinoSUF-IUPAP.pdf
    
    SMF-IUPAP Presentation-Oct2026 ac rev.pdf
  - 19:15
    Brief introduction of regional organizations related to physics 35m
    
    Latin American Center for Physics (CLAF, https://claffisica.org.br/). Ulisses Barres, 12 minutes
    Iberoamerican Federation of Physical Societies (FEIASOFI, https://feiasofi.net/). Omar Osenda, 12 minutes
    Latin American Association for High Energy, Cosmology and Astroparticle Physics (LAA-HECAP, https://www.laa-hecap.org/). Rogerio Rosenfeld, 10 minutes
    
    Rosenfeld-IUPAP-LASF4RI-27-10-26.pdf
    
    Rosenfeld-IUPAP-LASF4RI-27-10-26.pptx
  - 19:50
    
    Coffee break 30m
  - 20:20
    Physical societies from the region associated with territories that are not currently IUPAP members or have lost their voting rights 35m
    
    Chile (Leopoldo Soto)
    Peru
    others (Costa Rica, Guatemala, Dominican Republic)
  - 20:55
    Discussion of membership and related issues 35m
    
    Some physical societies in the region cannot pay the minimum membership fee for their territories to be a member of IUPAP. Discussion of the viability of the following options:
    
    Associated Territorial Members (this is a temporary status and a progression to full membership should be envisaged; a strategy for the development of the community should be defined)
    Full territorial member involving the physical societies of several neighboring countries
    Solidarity scheme involving other stakeholders of the region who could be candidates to eventually become IUPAP Corporate Associate Members (CAMs)
    Creation of an affiliated commission representing the region
    
    Speakers: Irvy (Igle) Gledhill, Silvina Ponce Dawson
    
    intro_iupap_membership_2026_10_SP.pdf
Tuesday 27 October
- 13:40 → 14:00
  
  On-site registration for people attending in person 20m
  
  Please come to the meeting place about 20 minutes before the starting time of the activity to receive lunch vouchers and other material
- 14:00 → 14:05
  
  Welcome by Presidency 5m
  
  Speakers: Silvina Ponce Dawson, Michel Spiro, Sunil Gupta
- 14:05 → 14:20
  
  Introduction of the Participants 15m
  
  Speaker: Jens Vigen
- 14:20 → 14:25
  
  Approval and adoption of the Agenda 5m
  
  Speaker: Silvina Ponce Dawson
- 14:25 → 14:40
  Report on the Trieste Office 15m
  - IUPAP administrative issues
  - Communication channels
  - IUPAP awards and medals
  Speakers: Marina Cobal, Stefano Fantoni
  
  iupap-TRIESTE-EC&CC-2026.pptx
  
  iupap-TRIESTE-EC&CC and GA-2026.pdf
- 14:40 → 14:45
  Report on the Association in Geneva 5m
  - IUPAP tax exempt for a period of five years, starting in 2021. Needs to be renewed for the fiscal year 2026. It's advancing.
  - Continuation with accountant and auditor: Moore Stephens Refidar SA
  Speaker: Jens Vigen
  
  IUPAP_HQ_Siege_Switzerland.pdf
- 14:45 → 15:00
  Minutes of the previous EC&CC meeting, "to do list" and matters arising 15m
  Approval of the minutes of the EC&CC meeting held online on October 28-30, 2025 available here.
  
  We include below the to do list that came from this EC&CC meeting:
  - Advance with designated Commission Chairs.
  - Advance with reorganization of Standing Committees.
  - Advance with new SC on Major Neutron Facilities.
  - Advance with transformation of WG15 into Commission C7 on Soft Matter.
  - Advance agreement with Frontiers in Physics to publish contributions by awardees of ECSPs.
  - Collect information from all Commissions to advance with new MOU with CERN.
  - Advance with appointment of chairs of new WGs.
  - Advance agreement with Frontiers in Physics to publish contributions by awardees of ECSPs.
  - Discuss possible actions to increase the impact of IUPAP on physics education. Contact physical societies to learn what they are doing in this regard.
  - Advance organization of EC&CC meeting in 2026 in hybrid format with the in-person part in Sao Paulo.
  - Improve and increase engagement with CODATA. Alex Hansen (chair of WG20 and IUPAP representative on CODATA) and Cyrus Walther (member of the board of CODATA proposed by IUPAP, former IAPS president and now member of the SC on Physics outside Academia) have helped in this regard. In particular, their collaboration has been key for IUPAP to receive the invitation to nominate someone to take part on CODATA's Task Group on the Digital Representation of Units of Measurement (DRUM). After consulting with C2 we nominated Richard Brown (current C2's Vice Chair). The nomination was immediately accepted.
  - Major updates on website to accommodate all structural changes.
  - Allow one Commission to change its own page on the IUPAP website (pilot with C14).
  Matters arising:
  - Renewal of agreement with FIT to handle the administration of IUPAP through the end of 2030.
  - New MOUs with several organizations (ready to be signed or already signed: COSPAR, CERN, CLAF; waiting approval from counterpart: AC5, AC6; still in draft: UNESCO; to be drafted: IAEA).
  - Possible new Commissions (Quantum Technologies, Fluid Physics), to be discussed on Wednesday.
  - Statement on Space Research, was not included in the Beijing Declaration (because it is more general). We are planning to write a paper expressing these ideas and others about open collaboration in space research and the pacific use of space.
  - Statement to be released during the in person GA in 2027. Inspirational example: IUPAC Stockholm Declaration on Chemistry for the Future. See also ISC page about it.
  - Henri Abraham Award
  Speaker: Silvina Ponce Dawson
  
  COSPAR-IUPAP-MOU-Draft-02Aug2026_Rev NH_ REV 2 (1).pdf
  
  IUPAP_CERN_LS_06_08_2026_CLEAN.pdf
  
  IUPAP-DHST_MoU_AC6_draft_2026_SPD_RL_SPD_RL_SPD.pdf
  
  IUPAP EC&CC MEETING Minutes Oct 2025.pdf
  
  IUPAP-IAPS_MoU_2026.pdf
  
  joint_statement_space_science.pdf
  
  MOU_CLAF_IUPAP_2026.pdf
  
  MoU_FIT_IUPAP_2027.pdf
  
  Template_Cooperation Agreement_UNESCO-IUPAP.pdf
- 15:00 → 15:10
  Decisions made by Council since the 34th IUPAP General Assembly 10m
  Resolution to be presented for the approval of the 35th GA:
  Speakers: Michel Spiro, Silvina Ponce Dawson
- 15:10 → 15:15
  
  Group photo 5m
  
  Most participants are scattered around the world,
  
  while a part of the Executive Council and Commission Chairs have gathered at the Principia Institute, São Paulo, Brazil.
  
  Screenshot 2026-10-27 at 15.11.45.png
  
  Screenshot 2026-10-27 at 15.34.18.png
- 15:15 → 15:35
  
  Tea and coffee break 20m
- 15:35 → 15:55
  
  Membership issues 20m
  
  Speaker: Irvy (Igle) Gledhill
  
  IUPAP Adhering Body.pdf
  
  IUPAP EC Membership and Development 2026 v01.pdf
  
  IUPAP EC Membership and Development 2026 v01.pptx
  
  SC Membership and Development_2026 report.pdf
- 15:55 → 16:15
  Special Projects and Sponsorship 20m
  - LAAAMP (4 minutes by Kuijuan)
  - Project presented by SC on Physics Outside Academia and collaborators on Education and Physics outside academia (4 minutes by Kuijuan)
  - Project to strengthen the relations with IAEA and the accelerator science community. (4 min by Boris, Christine)
  - Transdisciplinary Research Platform (Zenodo). Proposal developed with CERN colleagues to expand the use of Zenodo for transdisciplinary research initiatives associated with the International Decade of Sciences for Sustainable Development. (4 min by Jens)
  - Contribution with Physics without Frontiers. (4 min by Sandro)
  Speakers: Boris Sharkov, Christine Darve (ESS - European Spallation Source (SE)), Christophe Rossel, Jens Vigen, Kuijuan Jin, Sandro Scandolo, Silvina Ponce Dawson
  
  IAEA_IUPAP_AccOutreach_Oct2026_CC_EC_AG.pdf
  
  IAEA_IUPAP_AccOutreach_Oct2026_CC_EC_AG.pptx
  
  scandolo-pwf.pdf
  
  scandolo-pwf.pptx
- 16:15 → 16:45
  
  Conferences proposed for sponsorship 30m
  
  Speaker: Rudzani Nemutudi
  
  C1b C&CC 2027 IUPAP-Conferences Applications for Sponsorship October 2026 C&CC.pdf
  
  C1C&CC 2027 IUPAP-Conferences Applications for Sponsorship October 2026 C&CC.pdf
  
  C1C&CC 2027 IUPAP-Conferences Applications for Sponsorship October 2026 C&CC.pptx
- 16:45 → 18:15
  
  Lunch 1h 30m
- 18:15 → 21:15
  Meeting with representatives from Latin America and the Caribbean
  
  The aim of this meeting, which is scheduled to take place during two consecutive afternoons in Sao Paulo (on Monday and Tuesday) is to discuss options for IUPAP to engage better with the physical societies and communities of the region helping with their development and impact. Presentations will be made of IUPAP, IUPAP members from the region and of various regional initiatives and organizations. These presentations will be followed by discussions on potential collaborative activities in the region as well as of funding options. A more detailed agenda will be announced soon.
  - 18:15
    Regional projects, networking and institutions of regional impact 1h 30m
    
    Existing institutions, networks and projects
    
    International Centre for Theoretical Physics-South American Institute for Fundamental Research (ICTP-SAIFR, https://www.ictp-saifr.org/). Nathan Berkovits.
    Latin American Strategy Forum for Research Infrastructure (LAS4FRI, https://lasf4ri.org/). Rogerio Rosenfeld
    Associação Latino-Americana de Física Nuclear e Aplicações (ALAFNA). Nilberto Medina.
    LAAMP project in which the LNLS, https://lnls.cnpem.br/sirius-en/ is a partner. Sandro Scandolo
    Regional networks in biological physics (POLSAN) and bioimaging (LABI).
    
    Possible future projects
    
    Possibilities in physics for climate change and sustainability.
    Itinerant chair in sustainability. (Ulisses Barres, Silvina Ponce Dawson)
    Physics education. (Manjula)
    
    Speaker: Sandro Scandolo
    
    2026_polsan_labi.pdf
    
    2026_polsan_labi_stacks.pdf
    
    Rosenfeld-IUPAP-LASF4RI-27-10-26.pdf
    
    Rosenfeld-IUPAP-LASF4RI-27-10-26.pdf
    
    Rosenfeld-IUPAP-LASF4RI-27-10-26.pptx
    
    scandolo-tue27pm-laaamp.pdf
    
    scandolo-tue27pm-laaamp.pptx
  - 19:45
    
    Coffee break 30m
  - 20:15
    
    Final discussion and action plan 1h
Wednesday 28 October
- 14:00 → 14:10
  
  Review of Day 1 10m
  
  Speaker: Silvina Ponce Dawson
  
  review_day_1.pdf
- 14:10 → 15:00
  Commission Matters 50m
  - a) Reports from Commissions and Affiliated Commissions. (Jens)
    
    Please see attached documents below for the reports received.
  - b) Commission Prizes and fund allocation. New prize in C4. Also, see Word file below with form that could be shared for the submission of candidates of ECSPs. (Silvina, Carola)
  - c) Early Career Scientist Prizes Form, also available in Word format
  - d) Designated Commission Chairs (to be voted by the 35th GA). The designated chairs will participate in person of the 2027 GA and become Commission Chairs in January 2028. (Silvina)
    
    List of designated chairs (bio-sketches included below). Who could be EC members from Commissions and represent clusters of Commissions?
  - e) ECSPs and Frontiers in Physics. Special Topic issue already open for submissions (by invitation only) d. (Silvina)
  - f) Commission contributions to Newsletter. (Silvina)
  - g) Advancement with C7, Commission on Soft Matter. To be presented later by Michael.
  - h) Creation of new Commissions (Quantum Technologies, see 2023 report by WG19 and 2025 recommendation by inter-commission discussion group and Fluid Physics). (Silvina)
  - i) Storing information on decisions, activities, etc. on Zenodo—IUPAP digital archive beyond Indico. (Jens)
  - j) Interdisciplinary Prize (Sunil)
  - k) collecting information of IUPAP conference participants. Is this option feasible? What about automatically subscribing conference participants to the IUPAP newsletter (giving them the possibility to opt out at the time of registration)?
  Presentations by selected commissions
  - C2 advances (Daniel)
  - C7 advances (Michael)
  - C8 Experience presenting IUPAP at C8's flagship conference in the presence of the Imperial Princess Aiko. Also some mention on the difficulties on getting a proposal from the Americas to organize the next edition of the conference. (Gloria)
  - C11 Experience advertising IUPAP at C11's flagship conference (Marcelo, Rogerio)
  - C20 problems with having proposals to organize their flagship conference, hybrid or virtual flagship conferences, use of the name of the flagship conference by another organization. (Alfonso)
  Speakers: Alfonso Munoz Gonzalez, Carola Dobrigkeit Chinellato, Daniel Varela Magalhaes, Prof. Gloria Platero Coello (ICMM, CSIC), Jens Vigen, Michael Rubinstein, Michel Spiro, Ralph Richard Engel (KIT - Karlsruhe Institute of Technology (DE)), Silvina Ponce Dawson, Sunil Gupta
  
  2023_WG19_Report.pdf
  
  2025_10_report_creation_commission_QT.pdf
  
  2026_opinions_from_survey_proposal.pdf
  
  AC1_Report_2026.pdf
  
  AC2_Report_2026.pdf
  
  AC3_Report_2026.pdf
  
  AC5_Report_2026.pdf
  
  AC6_Report_2026.pdf
  
  C10_Report_2026.pdf
  
  C11_Report_2026.pdf
  
  C12_Report_2026.pdf
  
  C13_2026_Report.pdf
  
  C14_Report_2026.pdf
  
  C15_Report_2026.pdf
  
  C16_Report_2026.pdf
  
  C17_Report_2026.pdf
  
  C18_Report_2026.pdf
  
  C19_Report_2026.pdf
  
  C20_Report_2026.pdf
  
  C2_Report_2026.pdf
  
  C3_Report_2026.pdf
  
  C4 report 2025-2026.pdf
  
  C5_Report _2026.pdf
  
  C7_Report_2026.pdf
  
  C8_Report_2026 .pdf
  
  C9_Report_2026.pdf
  
  DC_C10_Changyoung Kim.pdf
  
  DC_C11_Liangjian Wen.pdf
  
  DC_C12_Diego Bettoni.pdf
  
  DC_C13_Renee Horton.pdf
  
  DC_C14_Monika Stachura.pdf
  
  DC_C15_Marta I. Hernández.pdf
  
  DC_C16_Amita Das.pdf
  
  DC_C17_CV_Luedge.pdf
  
  DC_C18_Daniel Ueltschi.pdf
  
  DC_C19_Carlo Ferrigno.pdf
  
  DC_C20_Su-Huai Wei.pdf
  
  DC_C2_Eric Lawrence Shirley.pdf
  
  DC_C3_Erika_Eiser.pdf
  
  DC_C4_Chinelatto.pdf
  
  DC_C5_Christian Enss.pdf
  
  DC_C6_Chia-Liang Cheng.pdf
  
  DC_C7_Seth_Fraden.pdf
  
  DC_C8_Masaaki Tanaka.pdf
  
  DC_C9_Oliver Fruchart.pdf
  
  IUPAP C2 SUNAMCO 2026 Presentation.pdf
  
  IUPAP-IECSP-Form_27_Oct.docx
  
  IUPAP-IECSP-Form_27_Oct.pdf
  
  new_IUPAP_commissions_QT_Fluid.pdf
  
  Proposed IUPAP-General Assembly Resolution to Collate Personal Dta at IUPAP Supported Conferences.pdf
  
  Tokyo2026 (1).pdf
  
  Tokyo2026 (1).pptx
  
  Tokyo2026.pdf
  
  Tokyo2026.pptx
- 15:00 → 15:25
  Advancement with IUPAP's rejuvenation and new initiatives. 25m
  Advancement with ACs (particularly, AC5 and AC6): (6 min)
  - MOU with AC5
  - MOU with AC6
  Ideas on how to advance regarding some "rejuvenating" issues that we haven't fully addressed yet:
  - Physics for (sustainable) development.(3 min)
  - Relationship with regional organizations (FEIASOFI, CLAF, EPS). We have advanced with CLAF. MOU with CLAF. (4 min)
  - Education: (e.g., a survey for national physical societies to fill out). Input from Manjula Sharma (10 min)
  - Liaison with Presidents of Physical Societies (1 min)
  - Initiatives for Early Career Physicists (1 min, see example 1 and example 2 below)
  Speakers: Joseph Niemela, Prof. Manjula Sharma (The University of Sydney), Roberto Nardi, Silvina Ponce Dawson
  
  ECR_high_energy_europe.pdf
  
  EMCR_analysis_preliminary.pdf
  
  IUPAP Standing Committee on Physics for Sustainabilty v3 EC&CC.pdf
  
  Presentation2.pdf
  
  Presentation2.pptx
- 15:25 → 16:00
  Standing Committees 35m
  Advancements with SCs. Should we assign a number to each of them?
  - SCs under Commissions
    
    SC on Gravitational Waves, GWIC (6 min by David Shoemaker)
    SC on Major Neutron Research Facilities (6 min by Fulvia Pilat)
  - SCs under VPs at Large
    
    SC on Physics Outside Academia (6 min by Chris Rossel)
  Creation of new SCs (discussed by WG on new SCs, as described during the slot dedicated to WGs):
  - Multi-messenger astrophysics (3 min by Sunil)
  - Fusion (3 min by Ursel). Possible mandate.
  - Advanced light sources (3 min by Sandro)
  - Bioimaging (3 min by Silvina)
  - Physics for Sustainability (part here by Michel, Igle later see below).
  Timeline for the creation of new SCs. (2 min by Silvina).
  Speakers: Christophe Rossel, David H. Shoemaker (MIT), Dr Michel Spiro (Université Paris-Saclay (FR)), Sandro Scandolo, Silvina Ponce Dawson, Sunil Gupta, Ursel Edith Fantz
  
  GWIC IUPAP 2026.mov
  
  GWIC IUPAP 2026.mov
  
  GWIC_IUPAP_2026_OzGrav.pdf
  
  GWIC_IUPAP_2026_OzGrav.pdf
  
  GWIC_IUPAP_2026_OzGrav.pptx
  
  GWIC_IUPAP_2026_OzGrav.pptx
  
  GWIC IUPAP BACKUP.mp4
  
  IUPAP Standing Committee on Fusion_final.pdf
  
  IUPAP Standing Committee on Physics for Sustainabilty v3 EC&CC.pdf
  
  SC_GWIC Report 2026.pdf
  
  SC_ICFA_report_2026.pdf
  
  SC_ICNP_Report_2026.pdf
  
  SC_ICUIL report 2026.pdf
  
  SC Major Neutron Sources Report - Fulvia Pilat.pdf
  
  SC Major Neutron Sources Report - Fulvia Pilat.pptx
  
  SCMMP.pdf
  
  SC Physics outside Academia _report_09.2026.pdf
  
  ToR_SC_ICFA.pdf
  
  ToR_SC_ICNP.pdf
  
  ToR_SC_ICUIL.pdf
  
  ToR_SC_MNRF.pdf
- 16:00 → 16:25
  
  Tea and coffee break 25m
- 16:25 → 17:00
  Working Groups 35m
  - a) Progress reports from Working Groups (Jens)
    
    Please see documents attached below for the reports received so far.
  - b) Presentations by selected WGs
    
    WG21: its future, its possible transformation into an SC on Physics for Sustainability. (20 min by Igle)
  - c) Status of new WGs created by the 2025 IUPAP GA (7 min)
    
    Working Group on new IUPAP Standing Committees (Silvina)
    
    Working Group on AI and Machine Learning (Silvina)
  Speakers: Igle Gledhill, Silvina Ponce Dawson, Mr Jens Vigen (CERN), Jens Vigen (CERN)
  
  2024 WG21 Report GA ECCCWG v03.pdf
  
  2024 WG21 Report GA ECCCWG v03.pptx
  
  2024 WG21 Report GA ECCCWG v03.pptx
  
  IUPAP Standing Committee on Physics for Sustainabilty v2.pdf
  
  new_WGs_2025.pdf
  
  WG13_Report_2026.pdf
  
  WG14_Report_2026.pdf
  
  WG20_Report_2026.pdf
  
  WG21_Report_2026.pdf
  
  WG5_Report_2026.pdf
- 17:00 → 17:30
  Financial matters 30m
  Before IUPAP's treasurer, Boris Sharkov, makes his presentation, let us share with you a document about eliglible expenses prepared by Jens.
  Speakers: Boris Sharkov, Mr Jens Vigen (CERN), Jens Vigen (CERN)
  
  Use_of_IUPAP_funds.pdf
- 17:30 → 21:30
  
  Free afternoon 4h
Thursday 29 October
- 13:00 → 13:10
  
  Review of Day 2 10m
  
  Speaker: Silvina Ponce Dawson
- 13:10 → 13:25
  Communications 15m
  - IUPAP internet, website
  - Newsletter
  Speakers: Sandro Scandolo, Sunil Gupta
  
  Manjit-Kaur-CV.pdf
- 13:25 → 13:35
  Outreach activities 10m
  - IUPAP/UNESCO series of colloquia on Physics for Society. (Igle)
  - IUPAP presence at IAEA 2nd International Conference on Accelerators for Research and Innovation (already covered on Tuesday)
  - Pacific Islands meeting, November 2025
  Speakers: Christine Darve, Irvy (Igle) Gledhill, Silvina Ponce Dawson
  
  IUPAP_UNESCO_Colloquium v02.pdf
  
  IUPAP_UNESCO_Colloquium v02.pptx
  
  The UNESCO-IUPAP Pacific Physics Week.pdf
  
  The UNESCO-IUPAP Pacific Physics Week.pptx
- 13:35 → 13:50
  
  Report from Vice President for DEI 15m
  
  The Vice President for DEI, Gillian Butcher, recently resigned to her position. We have advanced to identify candidates who could occupy this position starting in January 2027.
  
  Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)
  
  DEI-b Champion report EC&CC Oct 26.pdf
  
  GIllian_resignation_2026_10_05.pdf
- 13:50 → 14:00
  
  Activity report 10m
  
  Speaker: Jens Vigen
  
  IUPAP activity report 2025_26_Revision_2_22_10_2026.docx
  
  IUPAP activity report 2025_26_Revision_2_22_10_2026.pdf
- 14:00 → 14:20
  
  Discussion on the 2027 EC&CC meeting, GA and ICP. Call for the 2030 GA. 20m
  
  Speakers: Irvy (Igle) Gledhill, Silvina Ponce Dawson
  
  IUPAP ICP intro v02.pdf
  
  IUPAP IntConf on Physics Save the date.pdf
  
  IUPAP IntConf on Physics Save the date.pptx
- 14:20 → 14:50
  ISC matters, IDSSD and relationship with other bodies 30m
  - IYQ 2025 Closing ceremony. (Sandro)
  - Participation in UNESCO led Global Quantum Initiative as a founding partner. (Jaewook)
  - Participation in the Quantum Diplomacy in Action Conference on May 6, 2026 and in the 2026 Global Conference on the International Decade of Sciences for Sustainable Development 2024-2034. (Michel)
  - IUPAP presence at IAEA 2nd International Conference on Accelerators for Research and Innovation and the possibility of signing an MOU with IAEA. IUPAP's presence at the IAEA Conference in June 2026 was already covered by Christine on Tuesday. The possibility of signing an MOU with IAEA and its aims were already described on Tuesday by Boris.
  - IUPAP Presence at the 2026 COSPAR Scientific Assembly. New MOU with COSPAR. Discussions with representatives of IAU, COSPAR and other organizations to advance with the creation of a SC on Multi-messenger Astrophysics and drafting a joint paper on international collaboration in space research. (Sunil)
  - Participation in the Beijing Science Dialogue and ISC mid-term meeting, October 2026 where, among other things, we co-organized with IAU, COSPAR and Chinese colleagues and organizations a one-day symposium on Space Science. (Silvina)
  - MOUs with various organizations (CERN, CLAF, COSPAR , FIT, AC5, AC6); possible future MOUs with UNESCO and IAEA (Michel about MOU with CERN, Silvina about the rest)
  - IDSSD and what it means to IUPAP (Igle)
  Speakers: Irvy (Igle) Gledhill, Jaewook Ahn, Michel Spiro, Sandro Scandolo, Silvina Ponce Dawson, Sunil Gupta
  
  GQI_Introduction_IUPAP_EC+CC_2026.pdf
  
  GQI_Introduction_IUPAP_EC+CC_2026.pdf
  
  GQI_Introduction_IUPAP_EC+CC_2026.pptx
  
  ISC mid-term meeting.pdf
  
  Statement-SS1-ISC.pdf
- 14:50 → 15:00
  Comments from observers and any other business 10m
  - Comments
  Speaker: Sunil Gupta
- 15:00 → 15:15
  Review of meeting, resolutions proposed for GA and future procedures 15m
  - Resolution proposed by C11 in support of LASF4RI
    
    For details, see GA agenda
  Speaker: Silvina Ponce Dawson
- 15:15 → 15:20
  
  Close of EC&CC meeting 5m
  
  Speaker: Silvina Ponce Dawson
- 15:20 → 15:35
  
  Break 15m
- 15:35 → 16:05
  Executive Council Meeting [IUPAP Zoom room. The link will be sent to the EC members by the Secretariat via email] 30m
  - To consider decisions proposed by EC&CC meeting and resolve on them
  - To consider future actions and assign responsibility for them
  Speaker: Silvina Ponce Dawson
- 16:05 → 18:15
  
  Transportation to IFUSP and lunch at the USP campus. 2h 10m
  
  We will go to the USP campus and have lunch there. Marcelo, chair of C11, is taking care of the organization. Transportation and lunch can take about two hours.
- 18:15 → 21:15
  Visit and Activities, IFUSP IF-USP
  
  IF-USP
  
  We are trying to coordinate a visit to the Institute of Physics of USP located in Sao Paulo City. The idea is to visit some of its labs, meet its researchers and give a talk about IUPAP.
  - 18:15
    
    Visit to IFUSP 1h 45m
    
    We have been invited to visit the Physics Department of the University of Sao Paulo located in the Butantã neighborhood of São Paulo city. We will arrange how to go once in SP. The schedule is not fully fixed yet. There is going to be a slot at 16:00 to make a presentation about IUPAP to the community of the Physics Department. All attendants of the EC&CC meeting are encouraged to take part in this visit.
  - 20:00
    
    Colloquium "The International Union of Pure Applied Physics: vision, challenges and actions". 1h
    
    Speaker: Silvina Ponce Dawson
  - 21:00
    
    Closing and wrap up 15m

IUPAP Executive Council and Commission Chairs, October 2026

Principia Institute

IF-USP