IUPAP Executive Council and Commission Chairs

27 Oct 2025, 13:00 → 30 Oct 2025, 21:10 Europe/Zurich

ICTP

Silvina Ponce Dawson

The meeting will be online, with the officers in person in Trieste. The Zoom room is indicated below (Videoconference—only registered users can access).

27 October: C1 Meeting—restricted participation (14.00 to 16.00)  CEST (Geneva Time)

28 October: EC&CC meeting (14.00 to 17.00)  CEST (Geneva Time)

29 October: EC&CC meeting (14.00 to 17.00)  CEST (Geneva Time)

30 October: EC&CC meeting (14.00 to 16.15)  CEST (Geneva Time),  

• Executive Council Meeting (16.30 to 17.00) CEST (Geneva Time)

 

Monday 27 October

1 C1: Commission on Policy and Finance: Financial matters restricted meeting, to be held in Michel Spiro's Zoom room]

Attendees: members of C1
- President
- Past-President
- President-Designate
- Secretary General for Administrative Affairs
- Deputy Secretary General for Administrative Affairs
- Secretary General
- Deputy Secretary General
- Associate Secretary General
- Treasurer
- Invited Vice President for Membership and Development
- Invited Vice President for Special Projects

Meeting to review the matters to be discussed at the EC&CC meeting and the conduct of that meeting.

2 Nothing scheduled so far

Tuesday 28 October

3 Welcome by Presidency

Speakers: Silvina Ponce Dawson, Dr Michel Spiro (Université Paris-Saclay (FR)), Sunil Gupta

4 Introduction of the Participants

5 Approval and adoption of the Agenda

Speaker: Silvina Ponce Dawson

6 Report on the Trieste Office

• IUPAP website maintenance and updates
• Communication channels
• IUPAP awards and medals

Speaker: Stefano Fantoni

7 Report on the Association in Geneva

• IUPAP tax exempted for a period of five years, starting in 2021
• Entered in the "Registre du commerce du Canton de Genève" 24 October 2022
• Appointment of accountant: Moore Stephens Refidar SA
• Proposed auditor: Moore Stephens Refidar SA (different department from the department providing accounting services)

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

8 Minutes of the previous EC&CC meeting, "to do list" and matters arising

Speaker: Silvina Ponce Dawson

9 Confirmation of decisions made electronically after the GA

List

Speakers: Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson

10 Group photo

15:11 Tea and coffee break

11 Membership issues

Vice President

Speakers: Igle Gledhill, Prof. Irvy (Igle) Gledhill (U. Witwatersrand, South Africa)

12 New members

Speakers: Igle Gledhill, Prof. Irvy (Igle) Gledhill (U. Witwatersrand, South Africa)

13 Special Projects and Sponsorship

Speaker: Kuijuan Jin (Institute of Physics, Chinese Academy of Sciences)

14 Conferences proposed for endorsement

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

15 Conferences proposed for sponsorship

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

Wednesday 29 October

16 Review of Day 1

Speaker: Silvina Ponce Dawson

17 Commission Matters

• a) Reports from Commissions and Affiliated Commissions.
  • List of reports
  • Specific requests
• b) Early Career Scientist Prize (ECSP) Interdisciplinary
  • 2024-2025 prize winners
• c) Nominations for the next commission chairs who will officially take office following the 2027 GA. Nominations, in the same spirit, for next Officers and EC VP at Large to follow.
  • Reminder of the balance of current chairs of the IUPAP commissions
• e) ECSPs and Frontiers in Physics
• f) Presentations by Chair of C2 and by Chair of WG13 on the Newtonian Constant of Gravitation
• g) Discussion on creation of Commission on QST
• h) Input from Commission Chairs

Speakers: Gabriella Marra, Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson, Sunil Gupta

18 Proposal from rejuvenation task force.

• Description of steps followed and presentation of the proposal
• Proposal for the consideration of the GA
• Proposed resolutions for the consideration of the GA
• Modifications required in the Articles of the Union to accommodate the changes suggested in the proposal
• Modifications required in the Internal Regulations of the Union to accommodate the changes suggested in the proposal

Speaker: Silvina Ponce Dawson

ARTICLES OF ASSOCIATION_tracked_changes.pdf

Internal Regulations of IUPAP_tracked_changes.pdf

IUPAP Rejuvenation Proposal 2025_08_25.pdf

resolutions_restructuring_et_al.pdf

15:40 Tea and coffee break

19 Working Groups

• a) Progress reports from Working Groups
  • List of reports
• b) Presentations by selected WGs
  • WG21 on Physics for Climate Change Action and Sustainability
  • WG20 on Open Science. Relationship with CODATA.
  • Physics and Industry (WG16). Transition to a Standing Committee under a VP at-large.
  • c) Future of WGs that stay as such + creation of new WGs.
    • Discussion on Working Group on Quantum Science and Technology (WG19)
    • Working Group to analyze creation of new Standing Committees
    • Working Group on AI

Speakers: Igle Gledhill, Silvina Ponce Dawson, Alex Hansen, Alex Hansen (NTNU), Christophe Rossel

20 Financial matters (this has to be changed by Boris to new version)

• Extracts from auditor report for 2021, for further information, consult the full report – Bruce McKellar
  • It is recommended that the Executive Council and the Commission Chairs approve the auditor report to be submitted to the General Assembly for final approval
• Extracts from auditor report for 2022, for further information, consult the full report – Jens Vigen and Boris Sharkov
  • It is recommended that the Executive Council and the Commission Chairs approve the auditor report to be submitted to the General Assembly for final approval
• Status 2023 and proposed budget 2024 – Jens Vigen and Boris Sharkov
  • It is recommended that the Executive Council and the Commission Chairs approve the 2024 budget to be submitted to the General Assembly for final approval
  • IUPAP currency – EUR vs. CHF
  • Proposal to set dues to 2500 CHF for 2024

Speakers: Boris Sharkov (JINR), Boris Sharkov

Thursday 30 October

21 Test of zoom room for the General Assembley Monday 9 October

• Zoom room for the General Assembley Monday 9 October

22 Review of Day 2

Speaker: Silvina Ponce Dawson

23 Communications

• IUPAP internet, website
• Newsletter

Speaker: Sandro Scandolo

24 Outreach activities: IUPAP/UNESCO colloquia and IUPAP/IYQ2025 Photo Contest

Speaker: Silvina Ponce Dawson

25 Report from Vice President for DEI

Speaker: Gillian Butcher

26 Activity report

• IUPAP activity report for the period 7 October 2024 to 27 October 2025

27 Discussion on the 2026 EC&CC meeting

28 The International Decade of Sciences for Sustainable Development 2024 - 2033 (IDSSD) and the Earth-Humanity Coalition

The International Decade of (all) Sciences (and all knowledge including traditional) for Sustainable Development 2024 - 2033 (IDSSD) and its relationship with the Earth-Humanity Coalition.

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

29 ISC matters and relationship with other bodies

IUPAP activities and representation within ISC and how to decide on IUPAP representation on other bodies.

Collaboration with COSPAR.

Speakers: Silvina Ponce Dawson, Sunil Gupta, Sunil Gupta (Tata Inst. of Fundamental Research (IN))

30 Comments from observers and any other business

• Comments

Speakers: Sunil Gupta (Tata Inst. of Fundamental Research (IN)), Sunil Gupta

31 Review of meeting, resolutions proposed for GA and future procedures

Speaker: Silvina Ponce Dawson

32 Close of EC&CC meeting

Speaker: Silvina Ponce Dawson

16:15 Tea and coffee break

33 Executive Council Meeting [Michel Spiro's Zoom room]

• To consider decisions proposed by EC&CC meeting and resolve on them
• To consider future actions and assign responsibility for them

Speaker: Silvina Ponce Dawson