IUPAP Executive Council and Commission Chairs

Name: IUPAP Executive Council and Commission Chairs
Start: 2022-01-25T12:00:00+01:00
End: 2022-01-28T16:30:00+01:00
Location: No location set

25 Jan 2022, 12:00 → 28 Jan 2022, 16:30 Europe/Zurich

Michel Spiro (Université Paris-Saclay (FR))

Description

The meeting will take place in Zoom in the room indicated below (Videoconference—only registered users can access).

25 January: C1 Meeting (13.00 to 15.00) CET (Trieste Time)

26 January: EC&CC meeting (13.00 to 16.00) CET (Trieste Time)

27 January: EC&CC meeting (13.00 to 16.00) CET (Trieste Time)

28 January : EC&CC meeting (13.00 to 15.30), Executive Council Meeting (15.45 to 16.15)

Contact: Jens Vigen

jens.vigen@cern.ch

Registration

Participants

- -
Alain Joye
Andrew Horsfield
Ani Aprahamian
arun grover
Boris Sharkov
Boris sharkov
Bruce McKellar
Cecilia Cressi
Christophe Rossel
Cyrus Pan Walther
federica Sgorbissa
Florencia Canelli
Gillian Butcher
Jaume Navarro
Jens Vigen
JOHN DAMILAKIS
John Howell
Jun'ichi Yokoyama
Kai Liu
Kuijuan Jin
Laura Greene
Leong Chuan Kwek
Lilia Meza-Montes
Lilia Meza-Montes
Lucilla de Arcangelis
Marc HIMBERT
Mark Hamilton
Masaki Sasai
Mei-Yin Chou
Michael Taroudakis
Michel Spiro
Monica Pepe-Altarelli
Naoto Nagaosa
Nils Andersson
Nithaya Chetty
Pietro Ubertini
Roberto Pini
Rosario Gonzalez-Ferez
Rudzani Nemutudi
Ruhi Chitre
Sandro Scandolo
Shobhana Narasimhan
Silvina Ponce Dawson
Stefano Fantoni
Sunil Gupta
Sylvie JACQUEMOT
Tae Won Noh
Takaaki Kajita
Tetyana Antimirova
Timo Eckstein
Young Dong Kim

Tuesday 25 January
- 1
  
  C1: Commission on Policy and Finance: Financial matters [restricted meeting, to be held in Michel Spiro's Zoom room]
  
  Attendees: members of C1
  - President
  - Past-President
  - President-Designate
  - Secretary General for Administrative Affairs
  - Secretary General for Legal and Financial Affairs
  - Associate Secretary General
  - Deputy Secretary General
  - Former Secretary General and Deputy Secretary General as representatives for the IUPAP Office in Singapore
  - Vice-President at Large (Centenary)
  - Treasurer
  
  Meeting to review the matters to be discussed at the EC&CC meeting and the conduct of that meeting.
Wednesday 26 January
- 2
  
  Welcome by President-Designate
  
  Speaker: Silvina Ponce Dawson
- 3
  
  Approval and adoption of the Agenda
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
- 4
  
  Introduction of the Participants
  
  Speaker: Jens Vigen (CERN)
  
  CC_2021.pdf
  
  CC_2021.pptx
- 5
  
  Introduction to IUPAP
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  IUPAP short presentation.pptx
- 6
  
  Report on the Singapore office
  
  Speaker: Leong Chuan Kwek
- 7
  
  Report on the Trieste Office
  
  Speaker: Stefano Fantoni
- 8
  
  Report on the Association in Geneva
  
  Speaker: Mr Jens Vigen (CERN)
  
  Swiss_IUPAP_association.pdf
  
  Swiss_IUPAP_association.pptx
- 14:30
  
  Tea and coffee break
- 9
  Resolutions from General Assembly
  - Dues
    
    Dues 2021-2023
    Outstanding dues
  - Affiliated Commissions and Working Groups
    
    Ratification of International Association of Physics Students (IAPS) to become an Affiliated Commission of IUPAP (AC5)
    Ratification of establishing an Inter-Union Commission on the History and Philosophy of Physics (AC6)
    Appointment of IUPAP representatives to the new Affiliated Commission (AC6)
    Ratification of establishing a Working Group in the emerging field of Quantum
    Ratification of establishing a Working Group on Ethics
    Ratification of revised mandate for the Working Group on Women in Physics (WG5)
  - Additional resolutions
    
    Endorsement of the year 2025 as the International Year of Quantum Science and Technology
    Renaming the IUPAP Young Scientist Prizes to IUPAP Early Career Scientist Prizes
    Requirements ensuring diversity of candidates for IUPAP Awards
    Waterloo Charter for Gender Inclusion and Diversity
    Open science
    Guideline for conference organization
    MoU CERN–IUPAP
    Future General Assemblies
    Endorsed conferences
  - Postponed proposed resolution
    
    Use of units in the International System of Units (SI):
    
    Background
    Proposed text
    Exchange between C2 and C9 (see attached file below)
    On the units radian and cycle for the quantity plane angle, Metrologia 53 991 (2016)
    SI units need reform to avoid confusion, Nature 548 135 (2017)
    On the status of plane and solid angles in the International System of Units (SI), Metrologia 56 065009 (2019)
    A spectral unit, Nature Physics 16 888 (2020)
    Proposal for the dimensionally consistent treatment of angle and solid angle by the International System of Units (SI), Metrologia 58 052001 (2021)
    Angles in the SI: a detailed proposal for solving the problem, Metrologia 58 053002 (2021)
    Remarks [by Peter Mohr] on a possible IUPAP resolution concerning the use of units in the International System of Units (SI) (see attached file below)
  ExchangeC2andC9.pdf
  
  Mohr_remarks.pdf
- 10
  
  Minutes of the previous EC&CC meeting, To Do List, Confirmation of Decisions taken since last GA
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  a. MINUTES EC_CC October 2021 .pdf
  
  b. To Do 2021 EC§CC vf.pptx
  
  c. Associate:Invited members after the GA.png
  
  d. The role of physics in the green economy - final.pdf
- 11
  
  Matters arising
  
  Speakers: Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson
  
  a. IUPAP Statement on Collaborative Access to Facilities and Data 20 November 2019.pdf
  
  call_and_procedure_interdisciplinary_early_career_scientist_award_2022.pdf
  
  call_henri_abraham_award_2022.pdf
- 12
  
  Membership issues
  
  Vice President (New Members) Nithaya Chetty will present a paper on recruiting and retaining members.
  
  Speaker: Nithaya Chetty (University of Witwatersrand)
  
  iupap member strategy 2019-2029 FINAL.pdf
  
  Membership Matters EC&CC Jan 2022.pdf
  
  Membership Matters EC&CC Jan 2022.pptx
- 13
  
  EC&CC adjourns for the day
Thursday 27 January
- 14
  
  The role and operation of Commissions
  
  a) Introduced by a former Commission Chair (Sunil Gupta)
  b) Comments by the President regarding Members and Associate Members of Commissions
  
  Speakers: Sunil Gupta (Tata Inst. of Fundamental Research (IN)), Michel Spiro (Université Paris-Saclay (FR))
  
  Commissions.pdf
  
  Commissions.pptx
- 15
  Working Groups
  - Status and reports Silvina Ponce Dawson
  - WG on Industry (WG16) — progress report, prospects for Corporate Associate Members by Christophe Rossel
  Speakers: Michel Spiro (Université Paris-Saclay (FR)), Christophe Rossel
  
  1_SPD_Working_groups.pdf
  
  a. Invitation Letter to become Corporate Associates Fin.01.pdf
  
  b. Reply ALLS 2022-01-19 à 16.08.12.png
  
  c. Reply CERN 2022-01-25 à 15.38.30.png
  
  d. Letter for IUPAP Members to nominate Corporate Associate Members.pdf
  
  Presentation IUPAP ExCom 27.01.22.pdf
- 16
  Commission Matters
  a) Discussion on Associate members
  b) Reports from Commissions and Affiliated Commissions: specific requests
  c) Procedures for reviewing and changing the mandate
  d) Procedures for establishing the next Commission: President Designate
  e) Nominations for the next chair to be called for at the second EC&CC 2022 and close by May 2023 – decisions to be recommended to GA at EC&CC 2023: President Designate
  - Reminder of the balance of the formal chairs of the IUPAP commissions
  Location and dates for next EC&CC July 2022 and July 2023
  Speaker: Silvina Ponce Dawson
  
  d_Selection_commission_members.pdf
- 14:45
  
  Tea and coffee break
- 17
  Procedures for sponsorship and endorsment of conferences
  Rudzani Nemutudi, Associate Secretary General, to introduce the procedures and to answer questions about the procedures as described on the web pages:
  - Sponsorship, deadline 1 June 2022 for 2023 conferences
  - Endorsment, no specific deadline defined
  Reports of sponsored conferences must be submitted within two months of the close of the conference and never later than 1 June of the year after it was held. Reports shall be submitted online.
  Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)
  
  IUPAP-Conferences Procedures for Sponsorship C&CC2022.pdf
- 18
  
  EC&CC adjourns for the day
Friday 28 January
- 19
  
  Review of Day 1 and Day 2
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  To Do 2022 EC&CC.pdf
  
  To Do 2022 EC&CC.pptx
- 20
  Financial matters: discussion led by treasurer Boris Sharkov
  - Budget and financial status as presented to EC&CC in October 2021 (for reference only).
  - Report on 2021 financial position – Bruce McKellar and Jens Vigen
  - Approved Budget 2022, indicative budgets 2023 and 2024 – Jens Vigen and Boris Sharkov
  The General Assembly has approved the 2022 budget, as part of agenda point "IUPAP financial report 2018–2021", in October 2021, the Commission Chairs are asked to regard the following years as indicative. The budget for 2023 will be voted at the General Assembly to be held in July 2022.
  - Members with dues in arrears – Jens Vigen and Boris Sharkov
  Speakers: Boris Sharkov, Bruce McKellar, Jens Vigen (CERN)
  
  6.2.0 Draft budget 2021-2024v20210128.xlsx
- 21
  Communications
  - IUPAP internet, website
  - ECSP nominations and declarations – quarterly lock-in
  - Newsletter
  Speaker: Sandro Scandolo
  
  communication.pdf
  
  IUPAP_Dec2021_4.pdf
  
  presentation_IUPAP_Slides_Ver_Monica_KLC.pptx
- 22
  
  IUPAP Centenary
  
  Speaker: Monica Pepe-Altarelli (CERN)
  
  Centenary_2022-January.key.pdf
- 23
  
  IUPAP Centenary photo contest: status and progress plan
  
  Speaker: Silvina Ponce Dawson
  
  Photo_Contest.pdf
- 24
  
  International Year for Basic Sciences for Sustainable Development (IYBSSD)
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  IYBSSD MS.pptx
  
  Possible Outcome fous International Day of Physics for Society and Sustainable Development.pdf
- 25
  
  Any other business
- 26
  
  Review of meeting and future procedures
- 27
  
  Close of EC&CC meeting
- 15:31
  
  Tea and coffee break
- 28
  Executive Council Meeting [Michel Spiro's Zoom room]
  - To consider decisions proposed by EC&CC meeting and resolve on them
  - To consider future actions and assign responsibility for them

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IUPAP Executive Council and Commission Chairs