C1: Commission on Policy and Finance: Financial matters [restricted meeting, to be held in Michel Spiro's Zoom room] Attendees: members of C1 - President - Past-President - President-Designate - Secretary General for Administrative Affairs - Secretary General for Legal and Financial Affairs - Associate Secretary General - Deputy Secretary General - Former Secretary General and Deputy Secretary General as representatives for the IUPAP Office in Singapore - Vice-President at Large (Centenary) - Treasurer Meeting to review the matters to be discussed at the EC&CC meeting and the conduct of that meeting.

Welcome by President-Designate

• Silvina Ponce Dawson

Approval and adoption of the Agenda

• Michel Spiro (Université Paris-Saclay (FR))

Introduction of the Participants

• Jens Vigen (CERN)

Introduction to IUPAP

• Michel Spiro (Université Paris-Saclay (FR))

Report on the Singapore office

• Leong Chuan Kwek

Report on the Trieste Office

• Stefano Fantoni

Report on the Association in Geneva

• Jens Vigen (CERN)

Resolutions from General Assembly <ul> <li> <b>Dues</b> <ul> <li><a href="https://indico.cern.ch/event/1065120/contributions/4478650/attachments/2326183/3962484/Dues_2021_2023.pdf">Dues 2021-2023</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4478650/attachments/2326183/3969269/Resolution%20on%20outstanding%20dues.pdf">Outstanding dues</a> </ul> <li> <b>Affiliated Commissions and Working Groups</b> <ul> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481142/attachments/2326454/3963558/AC_05_Resolution%20on%20the%20International%20Association%20of%20Physics%20Students%20becoming%20an%20Affiliated%20Commission%20of%20IUPAP.pdf">Ratification of International Association of Physics Students (IAPS) to become an Affiliated Commission of IUPAP (AC5)</a> <li><a href="https://indico.cern.ch/event/1065120/contributions/4481142/attachments/2326454/3963553/AC_06_Inter_Union_Commission_History_Philosophy_Physics.pdf">Ratification of establishing an Inter-Union Commission on the History and Philosophy of Physics (AC6)</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481142/attachments/2326454/3963587/AC_06_Members_IUPAP.pdf">Appointment of IUPAP representatives to the new Affiliated Commission (AC6)</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481142/attachments/2326454/3963461/WG000_Quantum.pdf">Ratification of establishing a Working Group in the emerging field of Quantum</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481142/attachments/2326454/3972021/WG00_Ethics.pdf">Ratification of establishing a Working Group on Ethics</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481142/attachments/2326454/3963158/WG05_Women_in_Physics.pdf">Ratification of revised mandate for the Working Group on Women in Physics (WG5)</a> </ul> <li><b> Additional resolutions</b> <ul> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3972034/Res02_IY_Quantum.pdf">Endorsement of the year 2025 as the International Year of Quantum Science and Technology</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3972038/Res03_Early_Career_Scientist_Prizes.pdf">Renaming the IUPAP Young Scientist Prizes to IUPAP Early Career Scientist Prizes</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3962480/Res05_Waterloo.pdf">Requirements ensuring diversity of candidates for IUPAP Awards</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3962480/Res05_Waterloo.pdf">Waterloo Charter for Gender Inclusion and Diversity</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3972013/Res06_Open_Science.pdf">Open science</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3972049/Res07_Online_Conferences.pdf">Guideline for conference organization</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3965676/Res08_CERN-IUPAP.pdf">MoU CERN–IUPAP</a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3972060/Res09_Future_General_Assemblies.pdf">Future General Assemblies </a> <li> <a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3966882/Res_10_Endorsed_Conferences.pdf">Endorsed conferences</a> </ul> <li><b>Postponed proposed resolution</b> <ul> <li> Use of units in the International System of Units (SI): <ul> <li><a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3972390/Res01background_SI_units.pdf">Background</a> <li><a href="https://indico.cern.ch/event/1065120/contributions/4481138/attachments/2326181/3972389/Res01_SI_units.pdf">Proposed text</a> <li> Exchange between C2 and C9 (see <a href="https://indico.cern.ch/event/1115186/contributions/4687106/attachments/2374373/4055755/ExchangeC2andC9.pdf">attached file</a> below) <li> <a href="https://doi.org/10.1088/0026-1394/53/3/991">On the units radian and cycle for the quantity plane angle</a>, Metrologia <b>53</b> 991 (2016) <li> <a href="https://doi.org/10.1038/548135b">SI units need reform to avoid confusion</a>, Nature <b>548</b> 135 (2017) <li> <a href="https://doi.org/10.1088/1681-7575/ab3fbf">On the status of plane and solid angles in the International System of Units (SI)</a>, Metrologia <b>56</b> 065009 (2019) <li> <a href="https://doi.org/10.1038/s41567-020-0997-3">A spectral unit</a>, Nature Physics <b>16</b> 888 (2020) <li> <a href="https://doi.org/10.1088/1681-7575/abe0fc">Proposal for the dimensionally consistent treatment of angle and solid angle by the International System of Units (SI)</a>, Metrologia <b>58</b> 052001 (2021) <li> <a href="https://doi.org/10.1088/1681-7575/ac023f">Angles in the SI: a detailed proposal for solving the problem</a>, Metrologia <b>58</b> 053002 (2021) <li> Remarks [by Peter Mohr] on a possible IUPAP resolution concerning the use of units in the International System of Units (SI) (see <a href="https://indico.cern.ch/event/1115186/contributions/4687106/attachments/2374373/4055819/Mohr_remarks.pdf">attached file</a> below) </ul> </ul> </ul>

Minutes of the previous EC&CC meeting, To Do List, Confirmation of Decisions taken since last GA

• Michel Spiro (Université Paris-Saclay (FR))

Matters arising

• Michel Spiro (Université Paris-Saclay (FR))
• Silvina Ponce Dawson

Membership issues

• Nithaya Chetty (University of Witwatersrand)

Vice President (New Members) Nithaya Chetty will present a paper on recruiting and retaining members.<br>

EC&CC adjourns for the day

The role and operation of Commissions

• Sunil Gupta (Tata Inst. of Fundamental Research (IN))
• Michel Spiro (Université Paris-Saclay (FR))

a) Introduced by a former Commission Chair (Sunil Gupta) b) Comments by the President regarding Members and Associate Members of Commissions

Working Groups

• Christophe Rossel
• Michel Spiro (Université Paris-Saclay (FR))

<ul> <li>Status and reports Silvina Ponce Dawson <li>WG on Industry (WG16) — progress report, prospects for Corporate Associate Members by Christophe Rossel </ul>

Commission Matters

• Silvina Ponce Dawson

a) Discussion on Associate members b) Reports from Commissions and Affiliated Commissions: specific requests c) Procedures for reviewing and changing the mandate d) Procedures for establishing the next Commission: President Designate e) Nominations for the next chair to be called for at the second EC&CC 2022 and close by May 2023 – decisions to be recommended to GA at EC&CC 2023: President Designate <ul> <li>Reminder of the balance of the formal chairs of the IUPAP commissions </ul> <br> Location and dates for next EC&CC July 2022 and July 2023

Procedures for sponsorship and endorsment of conferences

• Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

Rudzani Nemutudi, Associate Secretary General, to introduce the procedures and to answer questions about the procedures as described on the web pages: <ul> <li> <a href="https://iupap.org/conferences/applications/application-for-conference-sponsorship/">Sponsorship</a>, deadline 1 June 2022 for 2023 conferences <li> <a href="https://iupap.org/conferences/applications/application-for-conference-endorsement/">Endorsment</a>, no specific deadline defined </ul> Reports of sponsored conferences must be submitted within two months of the close of the conference and never later than 1 June of the year after it was held. Reports shall be submitted <a href="https://iupap.org/conferences/conference-report-form/">online</a>.

EC&CC adjourns for the day

Review of Day 1 and Day 2

• Michel Spiro (Université Paris-Saclay (FR))

Financial matters: discussion led by treasurer Boris Sharkov

• Bruce McKellar
• Jens Vigen (CERN)
• Boris Sharkov

<ul> <li> <a href="https://indico.cern.ch/event/1066987/contributions/4486744/attachments/2326157/4054241/Budget%20-%20actuals%20and%20estimates%202018-2021_R3_Landscape.pdf">Budget and financial status as presented to EC&CC in October 2021</a> (for reference only). <li> Report on 2021 financial position – Bruce McKellar and Jens Vigen <li> Approved Budget 2022, indicative budgets 2023 and 2024 – Jens Vigen and Boris Sharkov </ul> The General Assembly has approved the 2022 budget, as part of agenda point "<a href="https://indico.cern.ch/event/1065120/">IUPAP financial report 2018–2021</a>", in October 2021, the Commission Chairs are asked to regard the following years as indicative. The budget for 2023 will be voted at the General Assembly to be held in July 2022. <ul> <li>Members with dues in arrears – Jens Vigen and Boris Sharkov </ul>

Communications

• Sandro Scandolo

<ul> <li>IUPAP internet, website <li>ECSP nominations and declarations – quarterly lock-in <li>Newsletter </ul>

IUPAP Centenary

• Monica Pepe-Altarelli (CERN)

IUPAP Centenary photo contest: status and progress plan

• Silvina Ponce Dawson

International Year for Basic Sciences for Sustainable Development (IYBSSD)

• Michel Spiro (Université Paris-Saclay (FR))

Any other business

Review of meeting and future procedures

Close of EC&CC meeting

Executive Council Meeting [Michel Spiro's Zoom room] <ul> <li> To consider decisions proposed by EC&CC meeting and resolve on them <li>To consider future actions and assign responsibility for them </ul>