The minutes of the EC&CC meeting held online on January 13-15, 2025 are available here.
We include below the to do list that came from this EC&CC meeting:
1) Need to advertise IUPAP better at flagship conferences. Video on IUPAP to be shown at IUPAP conferences. The video produced for the centenary might be useful. Request the president to send a message to the conference. Share some slides on IUPAP.
2) Need to advertise better the calls of nominations for IUPAP ECSPs. Need to make early career scientists more aware of their existence. Perhaps IUPAP conferences can be used for this too.
3) Advance with arrangement with Frontiers in Physics to invite recipients of ECSPs to submit an article free of charge to the journal. DONE (see more details later)
4) Some immediate future tasks:
• Renew tax exempt status of Swiss Association (ends in 2025). ADVANCED.
• Renew MoU with FIT in Trieste (which ends in 2026).
5) Advance appointment of Associated Commission Members (see document to be discussed later. DONE.
6) Advance and finalize decision on GA & ICP 2027. DONE.
7) Creation of Membership Committee. DONE.
8) Advance with incorporating new partners and new facilities in LAAAMP. DONE. (IUPAB, IUPAC still pending, Shanghai).
9) Advance with the rejuvenation task force. DONE. ( proposal will be discussed later).
10) Suggestions for WG16: several participants of the EC&CC meeting in January 2025 made suggestions, among them, reaching out to someone based in Bangalore that could serve on WG16 to make contact with this renown hub for software, to look at the SPIE Global Business Forum events and learn from their experience liaising with companies, to seek advice from ICUIL (IUPAP’s WG), to liaise with the Fusion Industry Association (https://www.fusionindustryassociation.org/about/members/), to add a member from Oceania, either Australia or New Zealand since both countries are very keen to translate physics research into economic impact. The need of commissions to relate with companies was stressed. Hopefully this information will be conveyed to the new Committee on the matter.
11) Contribute with activities for IYQ2025. New initiatives led by IUPAP: IUPAP/UNESCO Colloquia. IUPAP/IQY2025 Photo Contest. DONE.
12) Improve communications. See proposal of Rejuvenation Task Force.
13) Liaison with ISC: resolution on visas. Finally, this got transformed into a letter addressed to Immigration Officers signed by over 20 International Scientific Unions. DONE
14) IDSSD. Two initiatives: IUPAP/UNESCO colloquia will cover themes of IDSSD starting in 2026. Inter-union effort within the framework of ISC to write joint reports on specific issues. So far, possible themes collected (see Silvina's presentation at roundtable of ISC Category 1 members). Next step: organization of inter-union colloquia. DONE
15) QST. With the leadership of Jaewook, C15 chair, several Commissions + the members of WG19 on QST have discussed the creation of a new commission on QST and recommended to create one in Quantum Technology. Their report is available here.
16) Appoint someone to serve on ICO (AC1). Not done yet.
17) Advance with the definition on the selection of IUPAP representatives on other bodies. Proposal presented by President Designate needs to be approved.
Matters arising:
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Endorsement of statement on scientific migrations in times of crisis. This statement stemmed from a session on scientific migrations which took place during StatPhys29 in Florence. IUPAP's President (Silvina) was there and that is why she is a co-signer of the statement together with the other participants of the session. The idea now to have different organizations endorse it, among them, IUPAP.
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Presentation at IYQ2025 closing ceremony.
The IYQ Closing Ceremony will be taking place in Accra, Ghana during the week of February 9th, 2026. The program is currently expected to take place within the February 10–12 window, with the final format—one or two days—to be confirmed by mid-October. The Closing Ceremony, will convene global leaders across science, policy, and industry to mark a historic year and lay the groundwork for future collaboration. Attending this high-profile event offers sponsors direct access to a rising regional ecosystem engaging with institutions like AIMS Ghana and ARC-EDS—and help shape Africa’s growing role in the global quantum landscape. Learn more about Ghana and its role in the future of quantum here.
With that in mind, the Steering Committee has granted permission to invite IUPAP to exhibit at the Closing Ceremony. This was not a benefit originally offered to Participating sponsors but with all of the momentum IYQ has created we want as many of the organizations that made it possible at the event.
If we are interested in exhibiting we need to let the organizers know as soon as possible so that we are included in the logistical emails.
The exhibit area set up is still in the process of being set up, but this what the organizers have asked Ghana to provide:
- One 6 foot table and two chairs
- Basic electrical
- Basic Wi-FI
- Waste Basket
Anything beyond these items will be our responsibility. The organizers will select the shipping/freight company but we will be responsible for all associated costs should we choose to engage their services.
Speaker: Prof. Florencia Canelli (University of Zurich (CH))
