IUPAP Executive Council and Commission Chairs

Name: IUPAP Executive Council and Commission Chairs
Start: 2023-10-03T13:00:00+02:00
End: 2023-10-07T21:10:00+02:00
Location: CERN

3 Oct 2023, 13:00 → 7 Oct 2023, 21:10 Europe/Zurich

160/1-009 (CERN)

160/1-009

CERN

Michel Spiro (Université Paris-Saclay (FR))

Description

The meeting will be hybrid, for remote participants the Zoom room is indicated below (Videoconference—only registered users can access).

3 October: C1 Meeting—restricted participation (14.00 to 16.00) CEST (Geneva Time)

4 October: EC&CC meeting (14.00 to 17.00) CEST (Geneva Time)

5 October: EC&CC meeting (14.00 to 17.00) CEST (Geneva Time)

6 October: EC&CC meeting (14.00 to 16.15) CEST (Geneva Time),

Executive Council Meeting (16.30 to 17.00) CEST (Geneva Time)

Contact: Jens Vigen

jens.vigen@cern.ch

Registration

Participants

- -
Alain Joye
Alex Hansen
Ana María Cetto
Andrew Horsfield
Angela Bracco
Ani Aprahamian
Anisa Qamar
Atlas Varsted
Boris Sharkov
Boris sharkov
Cecilia Cressi
Christophe Rossel
Cyrus Pan Walther
Cyrus Walther
Eberhard Widmann
Feras Afaneh
Florencia Canelli
Gabriella Marra
Gianluigi Arduini
Gillian Butcher
Halina Rubinsztein-Dunlop
Irvy (Igle) Gledhill
Jaume Navarro
Jens Vigen
Jo van den Brand
JOHN DAMILAKIS
John Howell
Jun'ichi Yokoyama
Kai Liu
Kuijuan Jin
Laura Greene
Leong Chuan Kwek
Li Lu
Lilia Meza-Montes
Lilia Meza-Montes
Lucilla de Arcangelis
Luis Vina
Madan Rehani
Marc HIMBERT
Maria Jose Garcia Borge
Maria Jose Garcia Borge
Mark Hamilton
Masaki Sasai
Mei-Yin Chou
Michael Rubinstein
Michael Taroudakis
Michel Spiro
Monica Pepe-Altarelli
Naoto Nagaosa
Niloofar Jokar
Nils Andersson
Nithaya Chetty
Pavel Exner
Pietro Ferraro
Pietro Ubertini
Robert Sporken
Roberto Pini
Rosario Gonzalez-Ferez
Rudzani Nemutudi
Sandro Scandolo
Silvina Ponce Dawson
Stefano Fantoni
Sylvie JACQUEMOT
Tae Won Noh
Tae Won Noh
Takaaki Kajita
Tetyana Antimirova
Tetyana Antimirova
Young Dong Kim
Yuan-Hann Chang

Tuesday 3 October
- 14:00 → 16:00
  
  C1: Commission on Policy and Finance: Financial matters restricted meeting, to be held in Michel Spiro's Zoom room] 2h 42/3-002
  
  42/3-002
  
  CERN
  
  Attendees: members of C1
  - President
  - Past-President
  - President-Designate
  - Secretary General for Administrative Affairs
  - Secretary General for Legal and Financial Affairs
  - Associate Secretary General
  - Deputy Secretary General
  - Former Secretary General and Deputy Secretary General as representatives for the IUPAP Office in Singapore
  - Vice-President at Large (Centenary)
  - Treasurer
  - Invited Nithaya Chetty
  
  Meeting to review the matters to be discussed at the EC&CC meeting and the conduct of that meeting.
- 16:30 → 17:30
  
  Optional program: CERN colloquium with Professor Sir Chris Llewellyn Smith (Oxford University) 1h 500/1-001 - Main Auditorium
  
  500/1-001 - Main Auditorium
  
  CERN
  
  Description of the colloquium Large-scale electricity storage
Wednesday 4 October
- 14:00 → 14:05
  Welcome by President-Designate 5m 160/1-009
  
  160/1-009
  
  CERN
  - 100 years since the first IUPAP General Assembly
  - In memory of past President Kennedy Reed
  - ..
  Speaker: Silvina Ponce Dawson
  
  kennedy.pdf
  
  kennedy_reed_in_memoriam.pdf
  
  Kennedy Reed.png
- 14:05 → 14:20
  
  Introduction of the Participants 15m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Jens Vigen (CERN)
- 14:20 → 14:25
  
  Approval and adoption of the Agenda 5m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
- 14:25 → 14:30
  
  Report on the Singapore office 5m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Leong Chuan Kwek
- 14:30 → 14:45
  Report on the Trieste Office 15m 160/1-009
  
  160/1-009
  
  CERN
  - IUPAP website maintenance and updates
  - Communication channels
  - IUPAP awards and medals
  Speaker: Stefano Fantoni
  
  iupap-ec&CC- ga-fit 2023 (2).pdf
  
  iupap-ec&CC- ga-fit 2023 (2).pptx
- 14:45 → 14:50
  Report on the Association in Geneva 5m 160/1-009
  
  160/1-009
  
  CERN
  - IUPAP tax exempted for a period of five years, starting in 2021
  - Entered in the "Registre du commerce du Canton de Genève" 24 October 2022
  - Appointment of accountant: Moore Stephens Refidar SA
  - Proposed auditor: Moore Stephens Refidar SA (different department from the department providing accounting services)
  Speaker: Mr Jens Vigen (CERN)
  
  FOSC du 27.10.2022 - International Union of Pure and Applied Physics (IUPAP).pdf
  
  IUPAP - tax exemption 2021-2025.pdf
- 14:50 → 15:05
  
  Minutes of the previous EC&CC meeting, "to do list" and matters arising 15m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  6 July 2023 minutes EC&CC meeting.pdf
  
  Minutes 7th July 2022.pdf
  
  To Do 202207 ECCC V1.pdf
- 15:05 → 15:15
  Confirmation of decisions made electronically after the GA 10m 160/1-009
  
  160/1-009
  
  CERN
  Statements since the last General Assembly
  - a) IUPAP Statement on Ban on Women in Afghanistan, 2023-02-07
  - b) IUPAP statement on unrest and violence against women in Iran
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
- 15:15 → 15:16
  
  Group photo 1m 160/1-009
  
  160/1-009
  
  CERN
  
  IMG_0205.jpeg
  
  IMG_0207.jpeg
  
  Screenshot 2023-10-04 at 14.57.32.png
  
  Screenshot 2023-10-04 at 14.57.38.png
  
  Screenshot 2023-10-04 at 14.57.44.png
- 15:16 → 15:30
  
  Tea and coffee break 14m Cafeteria 13
  
  Cafeteria 13
  
  CERN
- 15:30 → 15:50
  Membership issues 20m 160/1-009
  
  160/1-009
  
  CERN
  Vice President (New Members) Nithaya Chetty will present a paper on recruiting and retaining members
  Special cases to be discussed:
  - Argentina—prevented from paying due to national limitations
  - Iran—prevented from paying due to international sanctions
  - Russia—prevented from paying due to international sanctions
  Reduced dues negotiated with the Executive Council:
  - Ukraine, 1 unit at no cost until a different decision is made
  - Brazil, 8 units at 50% for 2023, to be reviewed in 2024
  - Uruguay, 1 unit at 50% for 2023, to be reviewed in 2024
  How to handle members with dues in arrears for many years?
  - Algeria, 1 unit—in arrears since 2014. Sandro Scandolo tries to follow up.
  - Croatia, 1 unit—paying typically every second year since 2016. No contact.
  - Ethiopia, 1 unit—in arrears since 2009. Sandro Scandolo tries to follow up.
  - Greece, 1 unit—in arrears since 2016. Silvina Ponce Dawson tries to follow up.
  - Latvia, 1 unit—in arrears since 2015. No contact.
  - Pakistan, 1 unit—in arrears since 2019. Jens Vigen tries to follow up.
  - Peru, 1 unit on 50% discount—in arrears since 2015. Negotiations in progress.
  - Philippines, 1 unit at 50%—in arrears since 2019. Negotiations in progress.
  - Senegal, 1 unit—in arrears since 2014. Igle Gledhill tries to follow up on behalf of Nithaya Chetty.
  Speakers: Nithaya Chetty, Mr Jens Vigen (CERN)
  
  Membership Matters EC&CC Oct 2023.pdf
  
  Membership Matters EC&CC Oct 2023.pptx
- 15:50 → 16:00
  
  New membership class (requires change of IUPAP articles): Associate Territorial Members 10m 160/1-009
  
  160/1-009
  
  CERN
  
  Proposed changes in Articles to accommodate a new category of members: Associate Territorial Member (see Resolution 2 from GA 2022)
  
  Speaker: Mr Jens Vigen (CERN)
  
  2023_09_16_from_original_with_track_changes.pdf
- 16:00 → 16:15
  Candidates to become Associate Territorial Members (ATM) 15m 160/1-009
  
  160/1-009
  
  CERN
  - Nepal
  - Other potential territories
  Speaker: Nithaya Chetty
- 16:15 → 16:25
  
  Conferences proposed for endorsement 10m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)
  
  IUPAP Conferences Applications and Procedures for Sponsorship and Endorsement October 2023 C&CC.pdf
- 16:25 → 16:55
  
  Conferences proposed for sponsorship 30m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)
  
  IUPAP-Conferences Applications and Procedures for Sponsorship October 2023 C&CC.pdf
  
  IUPAP-Conferences Applications and Procedures for Sponsorship October 2023 C&CC.ppt
Thursday 5 October
- 14:00 → 14:10
  
  Review of Day 1 10m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  Review day 1.pdf
  
  Review day 1.pptx
- 14:10 → 15:15
  Commission Matters 1h 5m 160/1-009
  
  160/1-009
  
  CERN
  - a) Appointment of Associate Members
    
    C8: Ryan YK Yoo (Korea)
    C9: Masahiro Yamaguchi (Japan), Clarina Reloj Dela Cruz (USA)—both already approved at the GA in 2022
    C11: Anna Machado (Brazil) and Liangjian Wen (China)
    C13: Anisa Qamar (Pakistan)
  - b) Reports from Commissions and Affiliated Commissions.
    
    List of reports
    
    Specific requests
    
    C13
    
    Renaming of commission medal. New name: IUPAP Kennedy Reed Medal for Outstanding Contributions to the Enhancement of Physics in Developing Countries
    
    Proposed resolution for the consideration of the GA
    
    Proposal that IUPAP provides additional 24K Euros to LAAAMP in order to fund the 6 additional FAST Teams.
    
    C14
    
    Proposed motion: IUPAP encourages its members to regularly organize short workshops to introduce (especially new) physics professors to active learning teaching methodologies. Such workshops could be held during, or accompanying, annual national meetings or at different times, according to the characteristics and possibilities of the local situation.
  - c) Early Career Scientist Prize (ECSP) Interdisciplinary
    
    2023 prize winners, stacks
  - d) Nominations for the next commission chairs who will officially take office following the 2024 GA. Nominations, in the same spirit, for next Officers and EC VP at Large to follow.
    
    Reminder of the balance of the former chairs of the IUPAP commissions
  - e) Nominations of members of commissions
    
    Selection of Commission members
    
    New procedure
  - f) Commission matters
    
    Reports and discussion on commission matters
    
    Financial support to Affiliated Commissions
  Speakers: Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson
  
  a_C8-issue(2023)final.pdf
  
  b_0Consolidated_list.docx
  
  b_0Consolidated_list.pdf
  
  b_IUPAP_AC1_report_2023.pdf
  
  b_IUPAP_AC2_Report_2023.pdf
  
  b_IUPAP_AC5_Report_2023.pdf
  
  b_IUPAP_AC6_Report_2023_IUCHPP.pdf
  
  b_IUPAP_C10_report_2023.pdf
  
  b_IUPAP_C11 Report_2023.pdf
  
  b_IUPAP_C12 Meeting_Minutes_2023-06-04 Avignon-final-MJ.pdf
  
  b_IUPAP_C13 Report_2023.pdf
  
  b_IUPAP_C14_Report_2023.pdf
  
  b_IUPAP_C15 Report_2023.pdf
  
  b_IUPAP_C16 Report_2023.pdf
  
  b_IUPAP_C18_Report_2023.pdf
  
  b_IUPAP_C4 Report_2023.pdf
  
  b_IUPAP_C5_2023.pdf
  
  b_IUPAP_C9 Report_2023.pdf
  
  c_interdisciplinary_prize.pdf
  
  c_interdisciplinary_prize_stacks.pdf
  
  e_Proposal of a procedure to choose IUPAP Commission Members.pdf
  
  e_Selection_commission_members.pdf
  
  e_selection_commission_members_stacks.pdf
  
  Executive Council.pdf
  
  f_affiliated_commissions.pdf
  
  f_affiliated_commissions_stacks.pdf
  
  f_commission_matters.pdf
  
  f_commission_matters_stacks.pdf
  
  New CC proposals.xlsx
  
  Resolution_medal_c13.pdf
  
  Resolution on conference fees and ample participation.pdf
- 15:15 → 16:00
  Working Groups 45m 160/1-009
  
  160/1-009
  
  CERN
  - a) Good practices: regular virtual meetings, one in-person meeting between two General Assemblies, produce reports for the attention of the EC and GA
  - b) Progress reports from Working Groups
    
    List of reports
    
    Specific reports from new Working Groups
    
    Working Group on Ethics (WG18)
    
    Working Group on Quantum Science and Technology (WG19)
    
    Working Group on Open Science (WG20)
  - c) Update (mandate) and resolution on the Physics for Green Economy by Igle Gledhill together with various initiatives in the same direction, i.e.
    
    Revised name of the WG: Physics for Climate Change Action and Sustainable Development
    
    Updated mandate
    
    An intercommission symposium "Joint Activity for the Future of Planet Earth" (see proposal from C19).
  - Physics and Industry (WG16) — progress report, prospects for Corporate Associate Members by Christophe Rossel
  - d) Short reports to be included in the IUPAP activity report
  Speakers: Michel Spiro (Université Paris-Saclay (FR)), Ana María Cetto, Igle Gledhill
  
  2023_WG_reports.pdf
  
  C19_Letter_prop_intercommission_conf.pdf
  
  Proposal to rename WG21 v02.pdf
  
  WG_11_report.pdf
  
  WG_15_Report_2023.pdf
  
  WG16_Summary_2023.pdf
  
  WG18 report to IUPAP Oct2023.pdf
  
  WG18 report to IUPAP Oct2023.pptx
  
  WG19_Report_2023.pdf
  
  WG21_presentation.pdf
  
  WG21_presentation.pptx
  
  WG21_Report_2023.pdf
  
  WG5_report_2023.pdf
  
  WG7_report_2023.pdf
  
  WG_9_report_2023.pdf
- 16:00 → 16:15
  
  Tea and coffee break 15m Cafeteria 13
  
  Cafeteria 13
  
  CERN
- 16:15 → 16:45
  Financial matters 30m 160/1-009
  
  160/1-009
  
  CERN
  - Extracts from auditor report for 2021, for further information, consult the full report – Bruce McKellar
    
    It is recommended that the Executive Council and the Commission Chairs approve the auditor report to be submitted to the General Assembly for final approval
  - Extracts from auditor report for 2022, for further information, consult the full report – Jens Vigen and Boris Sharkov
    
    It is recommended that the Executive Council and the Commission Chairs approve the auditor report to be submitted to the General Assembly for final approval
  - Status 2023 and proposed budget 2024 – Jens Vigen and Boris Sharkov
    
    It is recommended that the Executive Council and the Commission Chairs approve the 2024 budget to be submitted to the General Assembly for final approval
    IUPAP currency – EUR vs. CHF
    Proposal to set dues to 2500 CHF for 2024
  Speakers: Boris Sharkov, Bruce McKellar, Jens Vigen (CERN)
  
  Accounts_2021pptx.pptx
  
  Accounts_2022.pdf
  
  Accounts_2022.pptx
  
  Budget_2022-2024_as_discussed_in_Trieste.xlsx
  
  IUPAP - 31.12.2021-Final signed.pdf
  
  IUPAP - ROR - 2022.pdf
  
  Proposal_budget_EUR_to_CHF.pdf
- 16:45 → 17:05
  Review IUPAP functioning 20m 160/1-009
  
  160/1-009
  
  CERN
  - Report
  - IUPAP restructuring
  - Proposed resolution for the consideration of the GA
  Speaker: Silvina Ponce Dawson
  
  iupap_restructuring.pdf
  
  iupap_restructuring_stacks.pdf
  
  Resolution on IUPAP restructuring.pdf
  
  self_evaluation_complied_by_silvina.pdf
Friday 6 October
- 13:00 → 13:30
  Test of zoom room for the General Assembley Monday 9 October 30m 160/1-009
  
  160/1-009
  
  CERN
  - Zoom room for the General Assembley Monday 9 October
- 14:00 → 14:10
  
  Review of Day 2 10m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  request.pdf
  
  Review Day 2.pdf
  
  Review Day 2.pptx
- 14:10 → 14:25
  
  18 months with sanctions in science: review of IUPAP policy 15m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  IUPAP and conflicts.pdf
  
  Resolution.pdf
- 14:25 → 14:40
  Communications 15m 160/1-009
  
  160/1-009
  
  CERN
  - IUPAP internet, website
  - Early Career Scientist Prize nominations and declarations – quarterly lock-in
  - Newsletter
  Speaker: Sandro Scandolo
  
  communication_2023.pdf
  
  communication_2023.pptx
- 14:40 → 15:00
  Activity report, Revised Strategic and Action Plan 20m 160/1-009
  
  160/1-009
  
  CERN
  - IUPAP activity report for the period 14 July 2022 to 9 October 2023
  - Revised Strategic and Action Plan
  Speakers: Mr Jens Vigen (CERN), Silvina Ponce Dawson
  
  IUPAP activity report 2022_23.docx
  
  IUPAP activity report 2022_23.pdf
  
  strategic_plan_new_structure_2023_10_01.pdf
- 15:00 → 15:15
  
  Report from the Gender Champion 15m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Gillian Butcher
  
  Gender Champion report EC&CC Oct 23.pptx
- 15:15 → 15:30
  
  IUPAP Centenary 15m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Monica Pepe-Altarelli (INFN e Laboratori Nazionali di Frascati (IT))
  
  MPA_IUPAP_C&CC_2023.pdf
- 15:30 → 15:45
  
  From the International Year for Basic Sciences for Sustainable Development 2022 - 2023 (IYBSSD) to the International Decade of (all) Sciences (and all knowledge including traditional) for Sustainable Development 2024 - 2033 (IDSSD) 15m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  IYBSSD IDSSD Ultra Short Pres 20230917.pptx
- 15:45 → 16:00
  Comments from observers and any other business 15m 160/1-009
  
  160/1-009
  
  CERN
  - Comments to the new proposed ISC statutes
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  Comments on ISC Statutes.pdf
  
  Letter to ISC management signed by Unions.pdf
  
  Zero-draft-revision_ISC-Statutes-Rules-of-Procedure_August-2023.pdf
- 16:00 → 16:10
  
  Review of meeting and future procedures 10m 160/1-009
  
  160/1-009
  
  CERN
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  Review day 3.pdf
  
  Review day 3.pptx
- 16:10 → 16:15
  Close of EC&CC meeting 5m 160/1-009
  
  160/1-009
  
  CERN
  - Next EC&CC and GA in-person, to be held in China Hainan, October 6–12, 2024
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  Invitation to Hainan Chin-short.pdf
  
  Invitation to Hainan Chin-short.pptx
- 16:15 → 16:30
  
  Tea and coffee break 15m Cafeteria 13
  
  Cafeteria 13
  
  CERN
- 16:30 → 17:00
  Executive Council Meeting [Michel Spiro's Zoom room] 30m 160/1-009
  
  160/1-009
  
  CERN
  - To consider decisions proposed by EC&CC meeting and resolve on them
  - To consider future actions and assign responsibility for them
  Speaker: Michel Spiro (Université Paris-Saclay (FR))

IUPAP Executive Council and Commission Chairs

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