IUPAP Executive Council and Commission Chairs

5 Jul 2022, 13:00 → 8 Jul 2022, 21:10 Europe/Zurich

Michel Spiro (Université Paris-Saclay (FR))

The meeting will be hybrid, for remote participants the Zoom room is indicated below (Videoconference—only registered users can access).

5 July: C1 Meeting—restricted participation (13.00 to 15.00)  CEST (Trieste Time)

6 July: EC&CC meeting (13.00 to 17.30)  CEST (Trieste Time)

7 July: EC&CC meeting (13.00 to 16.45)  CEST (Trieste Time),  Executive Council Meeting (17.00 to 17.30) CEST (Trieste Time)

8 July : Free time and visits to laboratories and academic institutions in Trieste

Tuesday 5 July

1 C1: Commission on Policy and Finance: Financial matters restricted meeting, to be held in Michel Spiro's Zoom room]

Attendees: members of C1
- President
- Past-President
- President-Designate
- Secretary General for Administrative Affairs
- Secretary General for Legal and Financial Affairs
- Associate Secretary General
- Deputy Secretary General
- Former Secretary General and Deputy Secretary General as representatives for the IUPAP Office in Singapore
- Vice-President at Large (Centenary)
- Treasurer

Meeting to review the matters to be discussed at the EC&CC meeting and the conduct of that meeting.

Wednesday 6 July

2 Welcome by President-Designate

Speaker: Silvina Ponce Dawson

3 Introduction of the Participants

Speaker: Jens Vigen (CERN)

4 Approval and adoption of the Agenda

Speaker: Michel Spiro (Université Paris-Saclay (FR))

5 Report on the Singapore office

Speaker: Leong Chuan Kwek

6 Report on the Trieste Office

• IUPAP website maintenance and updates
• Communication channels
• IUPAP awards and medals

Speaker: Stefano Fantoni

IUPAP-Trieste-July6-2022.pdf

IUPAP-Trieste-July6-2022.pptx

7 Report on the Association in Geneva

Speaker: Mr Jens Vigen (CERN)

8 Minutes of the previous EC&CC meeting, "to do list" and matters arising

Speaker: Michel Spiro (Université Paris-Saclay (FR))

Jan 2022 EC&CC_MSp.pdf

Minutes EC 28 Jan 2022.pdf

To Do 01:2022 EC&CC Vf.pdf

9 Confirmation of decisions made electronically after the GA

Resolutions since the last General Assembly

• IUPAP Statement on the events occurring in Ukraine, 2022-03-01
• IUPAP resolution regarding international conferences in this time

Speaker: Michel Spiro (Université Paris-Saclay (FR))

10 Practicalities related to the use of the IUPAP affiliation

Speaker: Mr Jens Vigen (CERN)

Possible IUPAP Affiliation.pdf

Request_IUPAP Affiliation.docx

Request_IUPAP Affiliation.pdf

11 Membership issues

Vice President (New Members) Nithaya Chetty will present a paper on recruiting and retaining members

Special cases to be discussed:

• Ukraine
• Poland
• Nepal
• Associate territorial members

Reduced dues:

• Mexico: one unit at 50% for the years 2020–22 [already paid]
• Uruguay: one unit at 50% for the years 2020–24 [paid up to 2021—waiting for acceptance for continued reduction in 2022–24]

Speakers: Nithaya Chetty, Jens Vigen (CERN)

Proposal IUPAP Associate Territorial Member - v4.docx

12 Activity report, Revised Strategic and Action Plan

Speakers: Mr Jens Vigen (CERN), Silvina Ponce Dawson

IUPAP activity report 2021_22.pdf

strategic_plan_new_structure V2_2022_01_17.docx

15:10 Tea and coffee break

13 Group photo

IUPAP_6thJuly2022.pdf

IUPAP_in_the_Oppenheimer_room.jpg

14 Commission Matters

a) Election of new member for C11 (for the period of the current commission) to replace the late Bernhard Spaan
b) Appointment of Associate Members: summary file, candidate proposal summary by territory, summary by gender, commission officers by territorial member, reflections around related regulations
c) Reports from Commissions and Affiliated Commissions: specific requests

• C5: Revised mandate
• C6: New commission medal—The IUPAP Medal for the Physics of Life
• Short reports are included in the IUPAP activity report

d) Early Career Scientist Prize (ECSP) Interdisciplinary
e) Henri Abraham Long Service Award: Summary table, supporting material for candidate A (nomination, CV, personal statement), supporting material for candidate B (nomination, CV, ethics certification)
f) Nominations for the next chair to be called for at the second EC&CC 2022 and close by end of May 2023 – decisions to be recommended to GA at EC&CC 2023, nominations for next EC VP at Large to follow
g) Financial support to Affiliated Commissions
h) Guide to the expression of uncertainty in measurements

Reminder of the balance of the former chairs of the IUPAP commissions

Location and dates for next EC&CC (October 2023)

Speakers: Silvina Ponce Dawson, Naoto Nagaosa, Marc HIMBERT

a_C03_Feb_2022.pdf

a_C04Apr_2022.pdf

a_C05_Oct_2021.pdf

a_C06_Apr_2022.pdf

a_C08_No_nomination_May_2022 .pdf

a_C09_June_2022.pdf

a_C10_May_2022.pdf

a_C11_Jun_2022.pdf

a_C11_Replacement_spaan.pdf

a_C13_June2022.pdf

a_C13_May2022.pdf

a_C14_June_2022.pdf

a_C15_May_2022.pdf

a_C16_May_2022.pdf

a_C17_May_2022.pdf

a_C18_Oct_2021.pdf

a_C20_June_2022.pdf

b_commission_officers _by_territorial_member.pdf

b_Overview_by_territory_commission_members_and_proposed_associates.pdf

b_Summary_associated_commission_members.pdf

c_AC3_Comprehensive_Report_2022.pdf

c_C12_Report_2022-06-07_Final.pdf

c_C14_comprehensive_report.pdf

c_C15_june2021.pdf

c_C5mandate.pdf

c_commission_officers_gender.pdf

Commission Chairs for 2017-2020-2023.xlsx

c_regulations_reelated_to_commissions.pdf

d_call_and_procedure_interdisciplinary_early_career_scientist_award_2022_revised.pdf

e_CandA.pdf

e_CandB_CV.pdf

e_CandB_Ethics_Certification.pdf

e_CandB_Nomination.pdf

e_lCandA-cv-copy.pdf

e_Statement_CandA.pdf

e_Summary_Nominations_Henri_Abraham_Award_2022.pdf

g_affiliated_commission_2022_07.pdf

Uncertainties 2021-12-16 JCGM GUM.pdf

15 Working Groups

• Overview presentation (evaluation summary table), Status and reports (C12 on WG9, C4 on WG10, C11 on WG14), Chairs of accepted New Working Groups, Prospects for other new working groups by Silvina Ponce Dawson
• Proposal WG Physics for Green Economy by Nithaya Chetty
• WG on Industry (WG16) — progress report, prospects for Corporate Associate Members by Christophe Rossel
• Short reports are included in the IUPAP activity report

Speakers: Christophe Rossel, Silvina Ponce Dawson, Nithaya Chetty

0_WGs_evaluation_summary_table.pdf

0_working_groups_2022_07.pdf

1_C11_on_WG14.pdf

1_C12_on_WG9.pdf

1_C4_on_WG10.pdf

Proposal WG Physics Green Economy.pptx

WG09_report_2022_June.pdf

WG_15_Report_June_2022.pdf

WG16_16May2022.pdf

Thursday 7 July

16 Review of Day 1

Speaker: Michel Spiro (Université Paris-Saclay (FR))

17 Conferences proposed for endorsement

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

18 Conferences proposed for sponsorship

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

IUPAP-Conferences Abridged Procedures for Sponsorship 6 - 7 July 2022 C&CC.pdf

19 Financial matters

• Report on 2021 financial position – Bruce McKellar and Jens Vigen
• Revised budget 2022, proposed budget 2023 and indicative budget 2024 – Jens Vigen and Boris Sharkov
  • It is recommended that Council approve the revisions to the 2022 budget, the proposed 2023 budget and take note of the indicative 2024 budget.
  • Budget and financial status as discussed at EC&CC in January 2022 (for reference only).
• Members with dues in arrears – Jens Vigen and Boris Sharkov

Speakers: Boris Sharkov, Bruce McKellar, Jens Vigen (CERN)

20 Communications

• IUPAP internet, website
• Early Career Scientist Prize nominations and declarations – quarterly lock-in
• Newsletter

Speaker: Sandro Scandolo

communication.pdf

communication.pptx

21 Group photo

Photo_7July.pdf

15:06 Tea and coffee break

22 IUPAP Centenary

Speaker: Monica Pepe-Altarelli (CERN)

23 International Year for Basic Sciences for Sustainable Development (IYBSSD)

Speaker: Michel Spiro (Université Paris-Saclay (FR))

24 Report from the Gender Champion

Speaker: Gillian Butcher

Gender Champion report EC&CC July 22.pdf

Gender Champion report EC&CC July 22.pptx

25 Comments from Observers and Any other business

26 Review of meeting and future procedures

Speaker: Michel Spiro (Université Paris-Saclay (FR))

27 Close of EC&CC meeting

Speaker: Michel Spiro (Université Paris-Saclay (FR))

16:45 Tea and coffee break

28 Executive Council Meeting [Michel Spiro's Zoom room]

• To consider decisions proposed by EC&CC meeting and resolve on them
• To consider future actions and assign responsibility for them

Friday 8 July

29 IYBSSD Opening Ceremony

Online participation: http://webcast.unesco.org/events/2022-07-IYBSSD/.
Welcome speeches
Moderator: Ms Shamila Nair-Bedouelle, Assistant Director-General for Natural Sciences, UNESCO
Mr Antonio Guterres, Secretary General, United Nations (video)
Ms Audrey Azoulay, Director General, UNESCO
H.E Iris Xiomara Castro Sarmiento, President of the Republic of Honduras (tbc)
H.E. Csaba Kőrösi, President-elect, 77th United Nations General Assembly
Dr Michel Spiro, Chair, Steering Committee of IYBSSD2022; President, International Union of Pure and Applied Physics
Dr Merieme Chadid, Chair, Scientific Board of the UNESCO International Basic Sciences Program

The role of basic sciences in decision making
Ministers of science and high-level scientists discuss the importance of basic sciences in policy decision making, especially regarding the sustainable development challenges that we face.
Moderator: Dr Rolf-Dieter Heuer, President, SESAME council; Professor Emeritus, University of Hamburg, Germany; former Director General, CERN
H.E. Elba Rosa Pérez Montoya, Minister of Science, Technology and the Environment, Republic of Cuba (online)
H.E. Luther Castillo Harry, Secretary of Science, Technology, and Scientific Innovation, Republic of Honduras
H.E. Wang Zhigang, Minister and Secretary of Ministry of Science and Technology, People’s Republic of China (online)
H.E. Dr Bonginkosi Emmanuel Blade Nzimande, Minister of Higher Education, Science & Innovation, Republic of South Africa
H.E. Huynh Thanh Dat, Minister of Science and Technology, Socialist Republic of Vietnam
Dr Low Teck Seng, Chief Executive Officer, National Research Foundation, Prime Minister’s Office, Republic of Singapore (online)
Ms Monilola Udoh, Permanent Secretary of the Federal Ministry of Science, Technology and Innovation, Federal Republic Nigeria
Dr Serge Haroche, Honorary Professor, Collège de France, France, Physics Nobel Laureate (2012)
Dr Giorgio Parisi, Emeritus Professor, Rome University La Sapienza, Italy, Physics Nobel Laureate (2021)

Full programme

12:20 Lunch

30 Visit to Elettra Synchrotron Trieste and SISSA (International School for Advanced Studies)