C1: Commission on Policy and Finance: Financial matters restricted meeting, to be held in Michel Spiro's Zoom room] Attendees: members of C1 - President - Past-President - President-Designate - Secretary General for Administrative Affairs - Secretary General for Legal and Financial Affairs - Associate Secretary General - Deputy Secretary General - Former Secretary General and Deputy Secretary General as representatives for the IUPAP Office in Singapore - Vice-President at Large (Centenary) - Treasurer Meeting to review the matters to be discussed at the EC&CC meeting and the conduct of that meeting.

Welcome by President-Designate

• Silvina Ponce Dawson

Introduction of the Participants

• Jens Vigen (CERN)

Approval and adoption of the Agenda

• Michel Spiro (Université Paris-Saclay (FR))

Report on the Singapore office

• Leong Chuan Kwek

Report on the Trieste Office

• Stefano Fantoni

<ul> <li> IUPAP website maintenance and updates <li> Communication channels <li> IUPAP awards and medals </ul>

Report on the Association in Geneva

• Jens Vigen (CERN)

Minutes of the previous EC&CC meeting, "to do list" and matters arising

• Michel Spiro (Université Paris-Saclay (FR))

Confirmation of decisions made electronically after the GA

• Michel Spiro (Université Paris-Saclay (FR))

Resolutions since the last General Assembly <ul> <li><a href="https://iupap.org/2022/03/01/iupap-statement-on-the-events-occurring-in-ukraine-2022-03-01/">IUPAP Statement on the events occurring in Ukraine, 2022-03-01</a> <li> <a href="https://iupap.org/wp-content/uploads/2022/03/IUPAP_conferences.pdf">IUPAP resolution regarding international conferences in this time</a> </ul>

Practicalities related to the use of the IUPAP affiliation

• Jens Vigen (CERN)

Membership issues

• Jens Vigen (CERN)
• Nithaya Chetty

Vice President (New Members) Nithaya Chetty will present a paper on recruiting and retaining members<br> Special cases to be discussed: <ul> <li> Ukraine <li> Poland <li> Nepal <li> Associate territorial members </ul> Reduced dues: <ul> <li>Mexico: one unit at 50% for the years 2020–22 [already paid] <li>Uruguay: one unit at 50% for the years 2020–24 [paid up to 2021—waiting for acceptance for continued reduction in 2022–24] </ul>

Activity report, Revised Strategic and Action Plan

• Jens Vigen (CERN)
• Silvina Ponce Dawson

Group photo

Commission Matters

• Naoto Nagaosa
• Marc HIMBERT
• Silvina Ponce Dawson

a) <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248722/a_C11_Replacement_spaan.pdf">Election of new member for C11</a> (for the period of the current commission) to replace the late <a href="https://cerncourier.com/a/bernhard-spaan-1960-2021/">Bernhard Spaan</a> b) Appointment of Associate Members: <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248768/b_Summary_associated_commission_members.pdf">summary file</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248767/b_Overview_by_territory_commission_members_and_proposed_associates.pdf">candidate proposal summary by territory</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4249872/c_commission_officers_gender.pdf">summary by gender</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4249550/b_commission_officers%20_by_territorial_member.pdf">commission officers by territorial member</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248895/c_regulations_reelated_to_commissions.pdf">reflections around related regulations</a> c) Reports from Commissions and Affiliated Commissions: specific requests <ul> <li> C5: <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248551/c_C5mandate.pdf">Revised mandate</a> <li> C6: New <a href="https://iupap.org/awards/commission-awards/">commission medal</a>—The IUPAP Medal for the Physics of Life <li> Short reports are included in the <a href="https://indico.cern.ch/event/1150937/contributions/4893903/attachments/2465198/4248702/IUPAP%20activity%20report%202021_22.pdf">IUPAP activity report</a> </ul> d) <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4249117/d_call_and_procedure_interdisciplinary_early_career_scientist_award_2022_revised.pdf">Early Career Scientist Prize (ECSP) Interdisciplinary</a> e) Henri Abraham Long Service Award: <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248947/e_Summary_Nominations_Henri_Abraham_Award_2022.pdf">Summary table</a>, supporting material for candidate A (<a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248955/e_CandA.pdf">nomination</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248956/e_lCandA-cv-copy.pdf">CV</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248957/e_Statement_CandA.pdf">personal statement</a>), supporting material for candidate B (<a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248976/e_CandB_Nomination.pdf">nomination</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248997/e_CandB_CV.pdf">CV</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248975/e_CandB_Ethics_Certification.pdf">ethics certification</a>) f) Nominations for the next chair to be called for at the second EC&CC 2022 and close by end of May 2023 – decisions to be recommended to GA at EC&CC 2023, nominations for next EC VP at Large to follow g) <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4248907/g_affiliated_commission_2022_07.pdf">Financial support to Affiliated Commissions</a> h) <a href="https://indico.cern.ch/event/1150937/contributions/4830021/attachments/2428406/4245480/Uncertainties%202021-12-16%20JCGM%20GUM.pdf">Guide to the expression of uncertainty in measurements</a><br> Reminder of the balance of the former chairs of the IUPAP commissions <br> Location and dates for next EC&CC (October 2023)

Working Groups

• Christophe Rossel
• Nithaya Chetty
• Silvina Ponce Dawson

<ul> <li> <a href="https://indico.cern.ch/event/1150937/contributions/4830013/attachments/2443588/4249022/0_working_groups_2022_07.pdf">Overview presentation</a> (<a href="https://indico.cern.ch/event/1150937/contributions/4830013/attachments/2443588/4249031/0_WGs_evaluation_summary_table.pdf">evaluation summary table</a>), Status and reports (<a href="https://indico.cern.ch/event/1150937/contributions/4830013/attachments/2443588/4249045/1_C12_on_WG9.pdf">C12 on WG9</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830013/attachments/2443588/4249084/1_C4_on_WG10.pdf">C4 on WG10</a>, <a href="https://indico.cern.ch/event/1150937/contributions/4830013/attachments/2443588/4249112/1_C11_on_WG14.pdf">C11 on WG14</a>), Chairs of accepted New Working Groups, Prospects for other new working groups by Silvina Ponce Dawson <li><a href="https://indico.cern.ch/event/1150937/contributions/4830013/attachments/2443588/4249080/Proposal%20WG%20Physics%20Green%20Economy.pptx">Proposal WG Physics for Green Economy</a> by Nithaya Chetty <li>WG on Industry (WG16) — progress report, prospects for Corporate Associate Members by Christophe Rossel <li> Short reports are included in the <a href="https://indico.cern.ch/event/1150937/contributions/4893903/attachments/2465198/4248702/IUPAP%20activity%20report%202021_22.pdf">IUPAP activity report</a> </ul>

Review of Day 1

• Michel Spiro (Université Paris-Saclay (FR))

Conferences proposed for endorsement

• Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

Conferences proposed for sponsorship

• Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

Financial matters

• Boris Sharkov
• Jens Vigen (CERN)
• Bruce McKellar

<ul> <li> Report on 2021 financial position – Bruce McKellar and Jens Vigen <li> Revised budget 2022, proposed budget 2023 and indicative budget 2024 – Jens Vigen and Boris Sharkov <ul> <li>It is recommended that Council approve the revisions to the 2022 budget, the proposed 2023 budget and take note of the indicative 2024 budget. <li> <a href="https://indico.cern.ch/event/1115186/contributions/4687787/attachments/2379627/4068078/6.2.0%20Draft%20budget%202021-2024v20210128.xlsx">Budget and financial status as discussed at EC&CC in January 2022</a> (for reference only). </ul> <li>Members with dues in arrears – Jens Vigen and Boris Sharkov </ul>

Communications

• Sandro Scandolo

<ul> <li>IUPAP internet, website <li>Early Career Scientist Prize nominations and declarations – quarterly lock-in <li>Newsletter </ul>

Group photo

IUPAP Centenary

• Monica Pepe-Altarelli (CERN)

International Year for Basic Sciences for Sustainable Development (IYBSSD)

• Michel Spiro (Université Paris-Saclay (FR))

Report from the Gender Champion

• Gillian Butcher

Comments from Observers and Any other business

Review of meeting and future procedures

• Michel Spiro (Université Paris-Saclay (FR))

Close of EC&CC meeting

• Michel Spiro (Université Paris-Saclay (FR))

Executive Council Meeting [Michel Spiro's Zoom room] <ul> <li> To consider decisions proposed by EC&CC meeting and resolve on them <li>To consider future actions and assign responsibility for them </ul>

IYBSSD Opening Ceremony Online participation: <a href="http://webcast.unesco.org/events/2022-07-IYBSSD"><http://webcast.unesco.org/events/2022-07-IYBSSD/></a>. <b>Welcome speeches</b> Moderator: Ms Shamila Nair-Bedouelle, Assistant Director-General for Natural Sciences, UNESCO Mr Antonio Guterres, Secretary General, United Nations (video) Ms Audrey Azoulay, Director General, UNESCO H.E Iris Xiomara Castro Sarmiento, President of the Republic of Honduras (tbc) H.E. Csaba Kőrösi, President-elect, 77th United Nations General Assembly Dr Michel Spiro, Chair, Steering Committee of IYBSSD2022; President, International Union of Pure and Applied Physics Dr Merieme Chadid, Chair, Scientific Board of the UNESCO International Basic Sciences Program <b>The role of basic sciences in decision making</b> <i>Ministers of science and high-level scientists discuss the importance of basic sciences in policy decision making, especially regarding the sustainable development challenges that we face.</i> Moderator: Dr Rolf-Dieter Heuer, President, SESAME council; Professor Emeritus, University of Hamburg, Germany; former Director General, CERN H.E. Elba Rosa Pérez Montoya, Minister of Science, Technology and the Environment, Republic of Cuba (online) H.E. Luther Castillo Harry, Secretary of Science, Technology, and Scientific Innovation, Republic of Honduras H.E. Wang Zhigang, Minister and Secretary of Ministry of Science and Technology, People’s Republic of China (online) H.E. Dr Bonginkosi Emmanuel Blade Nzimande, Minister of Higher Education, Science & Innovation, Republic of South Africa H.E. Huynh Thanh Dat, Minister of Science and Technology, Socialist Republic of Vietnam Dr Low Teck Seng, Chief Executive Officer, National Research Foundation, Prime Minister’s Office, Republic of Singapore (online) Ms Monilola Udoh, Permanent Secretary of the Federal Ministry of Science, Technology and Innovation, Federal Republic Nigeria Dr Serge Haroche, Honorary Professor, Collège de France, France, Physics Nobel Laureate (2012) Dr Giorgio Parisi, Emeritus Professor, Rome University La Sapienza, Italy, Physics Nobel Laureate (2021) <p> <a href="https://www.iybssd2022.org/en/opening-ceremony-program/">Full programme</a>

Visit to Elettra Synchrotron Trieste and SISSA (International School for Advanced Studies)