IUPAP Executive Council and Commission Chairs

7 Oct 2024, 13:00 → 10 Oct 2024, 21:10 Asia/Shanghai

Hainan

Michel Spiro (Université Paris-Saclay (FR))

 

Information about travel, visa and accomodation is provided by the Chinese Physical Society on a dedicated web page. 

 

Monday 7 October ¶

14:00 → 16:00 C1: Commission on Policy and Finance: Financial matters restricted meeting, to be held in Michel Spiro's Zoom room]¶

Attendees: members of C1
- President
- Past-President
- President-Designate
- Secretary General for Administrative Affairs
- Secretary General for Legal and Financial Affairs
- Associate Secretary General
- Deputy Secretary General
- Former Secretary General and Deputy Secretary General as representatives for the IUPAP Office in Singapore
- Vice-President at Large (Centenary)
- Treasurer
- Invited Nithaya Chetty

Meeting to review the matters to be discussed at the EC&CC meeting and the conduct of that meeting.

16:30 → 18:00 Nomination Committee¶

18:00 → 20:00 Welcome reception

Tuesday 8 October ¶

08:30 → 08:50 Welcome¶

• Welcome by President of IUPAP
• Welcome by our Host
• ..

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

08:50 → 09:05 Introduction of the Participants¶

Speaker: Jens Vigen (CERN)

09:05 → 09:10 Approval and adoption of the Agenda¶

Speaker: Michel Spiro (Université Paris-Saclay (FR))

09:10 → 09:15 Report on the Singapore office¶

Speaker: Leong Chuan Kwek

09:15 → 09:30 Report on the Trieste Office¶

• IUPAP website maintenance and updates
• Communication channels
• IUPAP awards and medals

Speaker: Stefano Fantoni

iupap-Heikou-EC&CC-2024.pdf

iupap-Heikou-EC&CC-2024.pptx

09:30 → 09:35 Report on the Association in Geneva¶

Speaker: Mr Jens Vigen (CERN)

Geneva_HQ.pdf

09:35 → 09:50 Minutes of the previous EC&CC meeting, "to do list" and matters arising¶

Speaker: Michel Spiro (Université Paris-Saclay (FR))

Minutes EC&CC meeting_4_5_6_Oct 2023.pdf

Review of EC & CC and To Do list.pdf

09:50 → 10:00 Confirmation of decisions made electronically after the GA¶

Statements since the last General Assembly:

• Terms of reference IUPAP Membership and Development Committee (resolved electronically mid October 2023)
• Principles & Policies for International Scientific Collaboration, Executive Council November 2023
• EC resolution on nominations (resolved electronically first week of March 2024)
• IUPAP letter of support for the integrity of Argentina’s science system (resolved electronically first week of March 2024)
• Ratification of the increase from 3 to 5 units for South Africa

Speaker: Michel Spiro (Université Paris-Saclay (FR))

Final-Research Principles Statement.July 1.pdf

Terms of reference Membership Committee.pdf

10:00 → 10:05 Group photo¶

Group_photo.jpg

10:05 → 10:30 Tea and coffee break

10:30 → 10:50 Membership issues¶

Speakers: Nithaya Chetty, Mr Jens Vigen (CERN)

Membership Matters EC&CC Oct 2024.pdf

Membership Matters EC&CC Oct 2024.pptx

10:50 → 11:05 Associate Territorial Members (ATM)¶

• Nepal—update
• Potential candidate-territories

Speaker: Nithaya Chetty

11:05 → 11:15 Corporate Associate Members¶

• CAEN

Speaker: Cyrus Walther

IUPAP Slide Deck EC&CC 2024-1.pdf

11:15 → 11:25 Conferences proposed for endorsement¶

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

2025b Endorsed IUPAP-Conferences Applications for Sponsorship October 2024 C&CC.pdf

11:25 → 11:55 Conferences proposed for sponsorship¶

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

2025d IUPAP-Conferences Applications for Sponsorship October 2024 C&CC.pdf

11:55 → 12:15 Review of day 1¶

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

12:15 → 14:00 Lunch break

14:00 → 15:45 Nominations (EC & CC only)¶

Speaker: Silvina Ponce Dawson

explanation_nominations_commissions.pdf

nominations_data_base.pdf

nominations_for_commissions.pdf

nominations_for_EC.pdf

Resolution_articles.pdf

15:45 → 16:15 tea break

16:15 → 18:00 Nominations (EC & CC Only)¶

Speaker: Silvina Ponce Dawson

18:00 → 19:00 Excursion to Haikou old town

19:00 → 21:00 Barbecue evening with live music in Heikou Harbour

Wednesday 9 October ¶

08:30 → 08:40 Review of Day 1¶

Speaker: Michel Spiro (Université Paris-Saclay (FR))

Review day 1.pdf

Review day 1.pptx

08:40 → 09:45 Commission Matters¶

Speakers: Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson

AC2 Report to IUPAP 2023-2024.pdf

AC3_ICA_Newsletter_2021-2024_merged.pdf

AC4_Report_2024_IUPAP.pdf

AC5_Financial Year 2023-2024 for IUPAP Executive Council & Commission Chairs and General Assembly 2024.pdf

AC6_Report_21-23_IUCHPP_FINAL.pdf

affiliated_commissions_stacks.pdf

C11-report-2024.pdf

C13meeting2024.pdf

C13 Term Report 2024.pdf

C14 Final Report 2021-2024 to GA of IUPAP.pdf

C15_cummulative_final.pdf

C16_2021-2024.pdf

C17_Laser_Physics_and_Photonics_Report 2024_Final.pdf

C18_21-24.pdf

C19.pdf

C20_2022–2024_merged .pdf

C3_IUPAP24.pdf

C4 report-2022-2024.pdf

C5 Activity Report to CCC_October2024.pdf

C5 IUPAP report - conferences.pdf

C6_IUPAP_Report_2021_2024.pdf

C8 report 2024.pdf

C9 Report Sept 2024.pdf

commission_matters_stacks.pdf

Resolution_internal_regulations.pdf

support_information_to_discuss_about_ACs.pdf

09:45 → 10:30 Working Groups¶

Speakers: Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson

resolutions_working_groups.pdf

support_information_to_discuss_about_WGs.pdf

WG11_GWIC Report to IUPAP 2024.pdf

WG13_report_2024.pdf

WG14_21-24_report on Accelerator Science_v2.pdf

WG15 2024 report.pdf

WG15 2024 report supplimentary charts.pdf

WG16_RSL_01.pdf

WG18-report-to-IUPAP-Oct2024final.pdf

WG1_ICFA 2022-24 Report 2.pdf

WG21 Report to GA October 2024 v02.pdf

WG5_Report2024.pdf

WG7_ICUIL_2021-2024.pdf

WG9_2024.pdf

working_groups_stacks.pdf

10:30 → 11:00 Tea and coffee break

11:00 → 11:30 Financial matters¶

• 2023 report to be presented to the GA
  • Balance sheet and notes
  • Auditor report
• Financial result of IYBSSD from 2019–2023
• Budget for the cycle 2025–27 (including membership dues, allocation to commissions, affiliated commissions and working groups)
  • IUPAP dues for the cycle 2025–2027
    • Proposed resolution: Dues for 2025–2027 are set to 2580 CHF/unit

Speakers: Boris Sharkov, Bruce McKellar, Jens Vigen (CERN)

Financial_matters_cummulated_final.pptx

11:30 → 12:30 New resolutions¶

• Resolution on IUPAP elections and procedure for handover of responsibilities for EC & CC
• Resolution on dues for 2025, 2026 and 2027
• Resolutions regarding modifications to IUPAP's Articles and Internal Regulations:
  • Proposed change to Article 7—Executive Council and Officers. Minor modification to avoid conflicting statements.
  • Resolution to modify Articles 5.5, 6.2 and 6.6 of IUPAP's Internal Regulations (to adapt to the most recent modifications of the Articles of the Union).
• Resolutions regarding Working Groups (decided in view of the internal and external evaluations and the future restructuring of IUPAP).
  • Proposal to establish a Working Group in the Field of Major Neutron Research Facilities (submitted by the US Liaison Committee).
  • Proposal to establish a Working Group on Artificial Intelligence and Machine Learning (AI/ML) for the Physical Sciences (submitted by the US Liaison Committee).
• Resolution on position papers, statements and declarations from the IUPAP Executive Council (EC) (submitted by the US Liaison Committee).
• Resolutions related to Conferences (based on proposals submitted by WG5, Women in Physics).
• Specification of Corporate Associate Members rights and number of elected members in the commissions
  • Required change in Internal Regulations, Articles 5.1 and 5.3.
• Resolution on IUPAP restructuring

Speakers: Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson

Resolution on IUPAP elections and procedure for handover of responsibilities_for EC & CC.pdf

Resolution on IUPAP restructuring.pdf

12:30 → 14:00 Lunch break

14:00 → 15:45 Nominations (EC&CC only)¶

Speaker: Silvina Ponce Dawson

15:45 → 16:15 Tea and coffee break

16:15 → 17:15 Presentation of the external evaluation report for a restructuring of IUPAP¶

• Presentation, [Evaluation report] (only accessible for delegates registered for the GA)
• Discussion of proposed actions
• Discussion on the status of Affiliated Commissions within IUPAP

Speaker: Silvina Ponce Dawson

17:15 → 18:00 Activity report¶

• IUPAP activity report for the period 9 October 2023 to 9 October 2024

Speakers: Mr Jens Vigen (CERN), Silvina Ponce Dawson

IUPAP activity report 2023_24.pdf

18:30 → 21:00 Banquet at Hilton Hotel

Thursday 10 October ¶

08:30 → 08:45 Review of Day 2¶

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

Review of Day 2.pdf

Review of Day 2.pptx

08:45 → 09:00 30 months with sanctions in science: review of IUPAP policy¶

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

09:00 → 09:25 Report from the Gender Champion (Equity, Diversity and Inclusion Champion)¶

Speaker: Gillian Butcher

Gender Champion report EC&CC Oct 24.pdf

Gender Champion report EC&CC Oct 24.pptx

09:25 → 09:50 Communications¶

• IUPAP internet, website
• Early Career Scientist Prize nominations and declarations – quarterly lock-in
• Newsletter

Speaker: Sandro Scandolo

communication_2024.pdf

communication_2024.pptx

09:50 → 10:20 Tea and coffee break

10:20 → 10:35 IUPAP Centenary¶

• Globalizing Physics: One Hundred Years of the International Union of Pure and Applied Physics, edited by Roberto Lalli and Jaume Navarro
• Legacy

Speaker: Monica Pepe-Altarelli (INFN e Laboratori Nazionali di Frascati (IT))

MPA_IUPAP_C&CC_2024.pdf

10:35 → 10:50 From the International Year for Basic Sciences for Sustainable Development 2022 - 2023 (IYBSSD) to the International Decade of (all) Sciences (and all knowledge including traditional) for Sustainable Development 2024 - 2033 (IDSSD)¶

• International Decade of Sciences for Sustainable Development (IDSSD) and Earth-Humanity Coalition hosted by IUPAP [Corresponding charter]

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

EHC Presentation 2024 - Canada - 16 July 2024.pdf

EHC Presentation 2024 - Canada - 16 July 2024.pptx

10:50 → 11:30 Varia¶

• Designation of an IUPAP representative for the Gruber Prize committee
• Nomination for prizes
• ISC matters
• LAAAMP
• A survey of the United States National Academies of Sciences, Engineering, and Medicine Networks
• IUPAP Interdisciplinary prize
• International Year of Quantum Science and Technology (IYQ)

Speakers: Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson

11:30 → 11:45 Comments from observers and any other business¶

• Comments to the new proposed ISC statutes

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

11:45 → 11:55 Review of meeting and future procedures¶

• First EC&CC in the IUPAP cycle (February 2025), second (October 2025), and third (October 2026)—all organised online from Geneva. EC&CC in person in October 2027, back to back with GA—possibly in Africa together with a worldwide conference, possibly organizd by WG21 on Physics for regenerative development.

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

Review of Day 3.pdf

Review of Day 3.pptx

11:55 → 12:10 Close of EC&CC meeting¶

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

12:10 → 14:00 Lunch break

14:00 → 15:00 Executive Council Meeting Closed session¶

• To consider decisions proposed by EC&CC meeting and resolve on them
• To consider future actions and assign responsibility for them

Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))