The organizers of the Oslo workshop are committed to enabling an event at which everyone can participate in an inclusive, respectful and safe environment. All individuals are encouraged to freely express and exchange scientific ideas. The Code of Conduct applies to all participants at the event, including all persons attending or involved in any capacity in the event. The conference upholds principles of tolerance, equality and mutual respect, regardless of gender, ethnicity, religion, disability, age, sexual identity or any other personal attributes. Any form of bullying or harassment will be strictly prohibited and not tolerated under any circumstances. All communication should be appropriate for a professional audience of many different backgrounds. No participant should be disadvantaged, feel they are in danger or subject to repression or harassment because of these reasons or others. Treat others with kindness and avoid insulting or demeaning fellow attendees.
Everyone must adhere to the UiO guidelines:
- We shall meet each other with respect and stop all forms of bullying, abuse of power, racism, harassment, discrimination and sexual harassment.
- Be open to feedback regarding your own use of language and behaviour.
- Avoid situations that may be perceived as unsafe or unwanted for others.
- Be aware of your own behaviour so that power imbalance is not exploited, for example to achieve sexual relations.
- There must be no unwelcome touching, including pinching, patting, rubbing or purposefully brushing up against a person.
- Sending sexually suggestive communications in any format is prohibited.
- Alcohol may increase the risk of harassment and sexual harassment. This implies a heightened responsibility for both organisers and participants.
How to report an incident?
If you experience or witness bullying, discrimination, or harassment, you are encouraged to immediately inform the individual that their comments and/or behaviour are unwelcome. However, direct confrontation with a person engaged in offensive behavior may not be possible or advisable in every situation. In this case you should report the incident.
If you wish to report,you may contact the contact person of the local organization committee in charge of monitoring the application of the Code of Conduct. These are:
- Johannes Heines (email: j.s.heines@fys.uio.no)
- Lauren Bell (email: l.t.bell@fys.uio.no)
You are also invited to write down as many relevant details as you can recall (e.g., names, dates, times, locations, behaviour or statements made, etc.), which can be helpful in assisting any future investigation of the incident. To ensure a fair and complete investigation, we cannot accept anonymous reports. However, we will preserve confidentiality of the author’s report, except where doing so would compromise another person’s rights or impair a thorough investigation. Conference participants asked to stop unacceptable behavior are expected to comply immediately. We will not allow retaliation against any individual who makes a report of known or suspected code of conduct violation.
Sanctions against participants violating these rules and deliberately making false accusation about harassment are at the sole discretion of the conference organizers and may include warnings, being asked to leave the event, and notifying the relevant authorities. Sexual assaults will be reported to and investigated by the police.