For speakers: Please upload your presentation on this Indico server ahead of your talk by following the instructions below. Please note that the conference rooms' IT systems unfortunately rely on a Windows setup and are thus best suited for displaying PDF files or PowerPoint presentations, so we recommend uploading your presentation in one of these formats. If you use a different software for your presentation and cannot convert it into a PDF (e.g. because of embedded media) then you may have to use your own laptop for presenting. In that case please come to us just before the session so that we can check the setup. If you do have a PowerPoint presentation with embedded media (like a video), you may also quickly check with us before the start of the session that it will play as intended. (A video can also be uploaded as a separate file, to be displayed separately from the slides.)
If you are presenting a poster: for the Poster sparkler session, please simply upload your 1-2 sparkler presentation slide(s) and/or a copy of your poster as PDF files, following the instructions below, before the start of the conference.
Please include your full name in your presentation file's name.
If you have trouble uploading your presentation material with the instructions below, feel free to reach out to us for help. You can also send your presentation material to us directly by email (including your name and "Presentation material" in the subject), but please keep this only as a backup method if you have trouble with the upload.
Instructions for uploading your presentation material to Indico
You will see your presentation; click on its title to access its details. It may appear twice (under both "speaker" and "author"), just click on either occurrence.
At the bottom of the page detailing your presentation's abstract, you will then see the "Presentation materials" header. Click on the pen icon there ("Edit materials"):
In the new window ("Manage material"):
click on "Upload files", which opens yet another window which lets you drag your file in or select it from your computer files. Please include your full name in your presentation file's name before uploading it there, and, before clicking the "Upload" button, please make sure to:
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Disable the "Convert to PDF" option. (It will be enabled by default!) It may be anyway that you simply do not want to convert your presentation into a PDF (due to animations or videos); and if you do, then we rather recommend that you convert it yourself before the upload.
- Select "Protected" (it will not be selected by default!), then you may keep the "Access control list" empty (as by default) at this stage. This will allow access to your presentation only to yourself and the managers of the conference. After your talk, or before if you so wish, you can make your presentation available to all conference participants by adding "Registrants" to this list.
The bottom half of the "Upload files" window should look as below before you click "Upload":
Note that you will easily be able to edit your uploaded files and their permissions after this step if you missed something, or at a later stage to allow access to your slides to all participants, from the "Manage material" window. You can also click "Upload files" again to upload an additional file.