30th IUPAP General Assembly

20 Oct 2021, 00:00 → 23 Oct 2021, 15:00 Europe/Zurich

Michel Spiro (Université Paris-Saclay (FR))

The meeting will take place in Zoom in the room https://cern.zoom.us/j/64148205406?pwd=Ym9WZGIvZTVrWldGZkpDbk9SYk4vQT09.

The Assembly will be run in accordance with the current Statutes and Bylaws, the second day, if approved, the revised Statutes and Bylaws. If the new IUPAP association is approved on Day 3, the new association will be constituted and the remaining agenda points will be treated under the Articles and Internal Regulations of the new IUPAP.

If needed, some of the agenda points scheduled for 22 October will be treated  on 23 October.

 

Wednesday 20 October ¶

12:00 → 12:30 Welcome by IUPAP President, presentation of delegates¶

Speaker: Michel Spiro (Université Paris-Saclay (FR))

1_Members_Delegation_heads.pdf

Commissions_and_Working_Groups_present_GA.pdf

Delegates_and_observers.pdf

Executive Committee and IUPAP Secretariat.pdf

12:30 → 12:40 Recognition of previous officers, adoption of agenda and approval of the minutes of the 29th General Assembly¶

Speaker: Michel Spiro (Université Paris-Saclay (FR))

HomePage_29Oct19_107.jpg

IUPAP_GA Minutes_2017_ v3.pdf

LIST_OF_PARTICIPANTS_TO_THE_29TH_GENERAL_ASSEMBLY.pdf

12:40 → 13:00 Report from the President and ratification of decisions of the Executive Council 2018–2021, including the change of location of the IUPAP administrative office from Singapore to Trieste¶

Speaker: Michel Spiro (Université Paris-Saclay (FR))

Matters_approved_by_EC_and_by_email.pdf

MoU_FIT.pdf

MoU_ICO.pdf

MoU_IUHPST.pdf

MoU-IUPAC.pdf

MoU_LAAAMP.pdf

MoU_SCGES IUPAP 200602signed.pdf

13:00 → 13:10 Report by Secretary General Kok Khoo Phua and Acting Deputy Secretary Generals and Treasurer Designate¶

Speakers: Leong Chuan Kwek (National University of Singapore), Boris Sharkov (JINR)

IUPAP_Secretariat_Report_Oct2021.pdf

13:10 → 13:20 IUPAP financial report 2018–2021¶

Speaker: Leong Chuan Kwek (National University of Singapore)

2017_IUPAP_SG_Audited_Financial_Statements.pdf

2018_IUPAP_SG_audited_financial_statements.pdf

2019_IUPAP_SG_signed_audited_financial_statement.pdf

2020_IUPAP_SG_Unsigned.pdf

13:20 → 13:40 Strategic plan and corresponding actions¶

The attached document has been slightly updated, to better reflect the current situation, following input from the Executive Council and the Commission Chairs meeting held on Friday 15 October.

Speakers: Silvina Ponce Dawson (IUPAP), Monica Pepe-Altarelli (CERN), Michel Spiro (Université Paris-Saclay (FR))

Strategic_plan_final_20211015.pdf

13:40 → 13:50 Membership matters¶

Speaker: Nithaya Chetty (University of Witwatersrand)

Membership Matters GA.pdf

13:50 → 13:58 Proposal for dues 2021–2023¶

Speaker: Michel Spiro (Université Paris-Saclay (FR))

Dues_2021_2023.pdf

Resolution on outstanding dues.pdf

13:58 → 14:00 Zoom photo of the Assembly¶

Montage.pdf

14:00 → 14:10 Break

14:10 → 14:40 Presentation of revised Statutes and Bylaws¶

Speaker: Mr Jens Vigen (CERN)

Revision_of_statutes.pdf

Statutes_revised_IUPAP_12_Oct_based_on_23_July__comments_from_Members.pdf

14:40 → 15:10 Presentation of Slates of Commissions and Executive Council (made available to members the day before). Proposed changes in the slates.¶

Speakers: Silvina Ponce Dawson (IUPAP), Michel Spiro (Université Paris-Saclay (FR)), Bruce McKellar (Retired)

Executive Council.pdf

IUPAP Nomination Form Database TO2.pdf

IUPAP Nomination Form Database TO2 with C2 Ex Officio Member..pdf

15:10 → 16:10 Break

16:10 → 00:00 No online voting needed—all points that required voting was agreed by consenus and applause.¶

1.1) Vote on Strategic Plan
1.2) Vote on New Statutes and Bylaws
1.3) Vote on dues for 2021–2023

Thursday 21 October ¶

00:00 → 11:00 Continuation of online voting started at Day 1¶

Montage_delegates.pdf

Montage.pdf

11:00 → 12:00 Break

12:00 → 12:10 Result of the vote on the strategic plan and on the new Statutes and Bylaws, and the dues¶

Speakers: Mr Jens Vigen (CERN), Michel Spiro (Université Paris-Saclay (FR))

12:10 → 12:40 Re-nominations to the Slate of Commissions and the Executive Council. Final slates¶

Speakers: Silvina Ponce Dawson (IUPAP), Michel Spiro (Université Paris-Saclay (FR)), Bruce McKellar (Retired)

Executive Council.pdf

IUPAP Nomination Form Database final.pdf

12:40 → 13:00 New Commissions, Affiliated Commissions, Working Groups¶

New Commissions:

• No proposals received

Affiliated Commissions:

• Ratification of International Association of Physics Students (IAPS) to become an Affiliated Commission of IUPAP (AC5)
• Ratification of establishing an Inter-Union Commission on the History and Philosophy of Physics (AC6)
• Appointment of IUPAP representatives to the new Affiliated Commission (AC6)

Working Groups:

• Ratification of establishing a Working Group in the emerging field of Quantum
• Ratification of establishing a Working Group on Ethics
• Ratification of revised mandate for the Working Group on Women in Physics (WG5)

Speaker: Michel Spiro (Université Paris-Saclay (FR))

AC_05_IUPAP Letter - IAPS Affiliated Commission Proposal (1).pdf

AC_05_Resolution on the International Association of Physics Students becoming an Affiliated Commission of IUPAP.pdf

AC_06_Inter_Union_Commission_History_Philosophy_Physics.pdf

AC_06_Members_IUPAP.pdf

WG000_Quantum.pdf

WG00_Ethics.pdf

WG05_Women_in_Physics.pdf

13:00 → 13:30 Introduction of additional proposed resolutions, including recommendations of the Executive Council¶

• Recommended to be postponed to next year by CC:Res01: Recommendation for an IUPAP resolution concerning the use of units in the International System of Units (SI)
• Res02: Recommendation for an IUPAP resolution to endorse 2025 as the International Year of Quantum Science and Technology
• Res03: Ratification of renaming the IUPAP Young Scientist Prizes to IUPAP Early Career Scientist Prizes
• Res04: Ratification of requirement ensuring diversity of candidates for IUPAP Awards
• Res05: Adoption of the Waterloo Charter for Gender Inclusion and Diversity
• Res06: Recommendation on Open Science
• Res07: Guideline for conference organization
• Res08: Draft MoU CERN–IUPAP
• Res09: Future General Assemblies
• Res10: Endorsed conferences

Speaker: Michel Spiro (Université Paris-Saclay (FR))

Res01background_SI_units.pdf

Res01_SI_units.pdf

Res02_IY_QuantumAppendix.pdf

Res02_IY_Quantum.pdf

Res03_Early_Career_Scientist_Prizes.pdf

Res04_UPAP_Awards_Diversity.pdf

Res05_Waterloo_Charter.pdf

Res05_Waterloo_Charter_supporting_information.pdf

Res05_Waterloo.pdf

Res06_Open_Science.pdf

Res07_Online_Conferences.pdf

Res08_CERN-IUPAP.pdf

Res09_Future_General_Assemblies.pdf

Res_10_Endorsed_Conferences.pdf

13:30 → 14:00 Break

14:00 → 14:30 Discussion of the planned establishment of an IUPAP association under Swiss law with seat in Geneva¶

Speaker: Mr Jens Vigen (CERN)

Articles_new_IUPAP.pdf

Articles_Revision_23_July_incorporating_comments_from_Members_clean_version.pdf

14:30 → 14:50 Questions to Chairs of Commissions¶

C02_Symbols_Units_Nomenclature_Atomic_Masses_and_Fundamental_Constants.pdf

C03_Statistical_Physics.pdf

C04_Astroparticle_Physics.pdf

C05_Low_Temperature_Physics.pdf

C06_Biological_Physics.pdf

C08_Semiconductor_Physics.pdf

C09_Magnetism.pdf

C11_Particles_and_Fields .pdf

C12_Nuclear_Physics.pdf

C13_Physics_for_Development.pdf

C14_Physics_Education.pdf

C15_Atomic_Molecular_and_Optical_Physics.pdf

C16_Plasma_Physics.pdf

C17_Laser_Physics_and_Photonics.pdf

C18_Mathematical_Physics.pdf

C19_Astrophysics.pdf

C20_Computational_Physics.pdf

14:50 → 15:10 Questions to Working Group Chairs¶

WG01_ICFA.pdf

WG02_Communications_in_physics.pdf

WG05_Women_in_Physics.pdf

WG09_International_Cooperation_in_Nuclear_Physics.pdf

WG11_Gravitational_Wave_International_Committee.pdf

WG14_Accelerator_Science.pdf

WG15_Soft_Matter_Physics.pdf

WG16_Physics_and_Industry.pdf

15:10 → 15:20 Questions to the Neutrino Panel¶

It is in the context of promoting cooperation in neutrino physics that the International Union of Pure and Applied Physics (IUPAP) established an international panel on neutrino physics. This panel has the mandate “to promote international cooperation in the development of an experimental program to study the properties of neutrinos and to promote international collaboration in the development of future neutrino experiments to establish the properties of neutrinos”. The specific objective defined was the creation of a community-informed science-driven white paper following the mandate of the panel:
• To carry out a review of the present status of the global neutrino physics program and the development that can be expected on a 5 to 10-year timescale;
• To give an overview of the measurements and R&D (including software development) that are required for the near-term (< 10-year) and medium- to long-term (10 to 25-year) programs to fulfill their potential;
• To identify opportunities within neutrino physics, mutual benefits of global connections within neutrino physics and other fields, as well as the synergies of an international program.

Speaker: Heidi Marie Schellman (Oregon State University (US))

Neutrino_Panel.pdf

Neutrino_Panel_White_Paper.pdf

15:20 → 15:30 Questions to the Gender Champion¶

Speaker: Gillian Butcher (University of Leicester)

Gender_Champion_2017-2021.pdf

15:30 → 15:40 Explanations on the voting procedure and technicalities¶

15:40 → 16:40 Break

16:40 → 23:59 No online voting needed—all points that required voting was agreed by consenus and applause.¶

2.1) Elections of Commissions (Members)
2.2) Vote on new commissions, affiliated commissions, working groups
2.3) Elections of Executive Council
2.4) Vote on Resolutions
2.5) Approval of the constitution of an IUPAP Swiss association under the new Articles and Internal Rules of association
2.6) Approval of the concept that upon creation of the IUPAP Swiss association, all IUPAP members become members of the IUPAP association
2.7) Approval of the elected Executive Council and bodies for IUPAP association, such that the bodies of IUPAP association and old IUPAP shall be the same for the transition period until final liquidation of old IUPAP.
2.8) Approval of the concept that dues will be collected by only one of these two entities (depending on the outcome of the vote).
2.9) Resolution that the old International Union of Pure and Applied Physics be dissolved on a date to be determined by its Executive Council
2.10) Resolution that the liquidation (i.e. the handing over of assets and archives, the payments of debts and the organisation of the transfer of certain contracts or MoUs and past resolutions as the case may be) shall be handled by the Executive Council (this shall include steps regarding the dissolution and liquidation of International Union of Pure and Applied Physics Singapore Ltd.).

Friday 22 October ¶

00:00 → 11:00 Continuation of online voting started at Day 2¶

11:00 → 12:00 Break

12:00 → 12:13 Results of the votes on Commissions, Executive Council, Resolutions and new IUPAP association¶

Speakers: Mr Jens Vigen (CERN), Michel Spiro (Université Paris-Saclay (FR))

12:13 → 12:14 Closure of the "old" IUPAP General Assembly¶

12:14 → 12:44 Opening of the constitutive assembly for the "new" IUPAP association under Swiss law¶

• Ouverture de l'assemblée constitutive / Opening of the constitutive assembly
• Désignation d'un scrutateur/ Appointment of a scrutineer
• Adoption des statuts / Adoption of the articles of association [Reminder of what was approved yesterday, see vote 2.5]
• Membres d'IUPAP/ Members of IUPAP [Reminder of what was approved yesterday, see vote 2.6]
• Nomination des membres du comité / Appointment of the board members (Executive Council members)[Reminder of what was approved yesterday, see vote 2.7]
• Nomination de l'organe de revision, suivi par le scrutateur / Appointment of the auditor, to be followed by the scrutineer

Speaker: Michel Spiro (Université Paris-Saclay (FR))

12:44 → 13:14 IUPAP centenary and next General Assembly in 2023¶

Speaker: Monica Pepe-Altarelli (CERN)

Centenary_2021 GA.pdf

13:14 → 13:29 The International Year of Basic Sciences for Sustainable Development (IYBSSD)¶

The IYBSSD will begin mid-2022 and extend until mid-2023.

Speaker: Michel Spiro (Université Paris-Saclay (FR))

IYBSSD MS.pdf

13:29 → 13:59 UNESCO, ISC and SESAME¶

Speaker: Joseph Niemela

13:59 → 14:14 Break

14:14 → 14:15 Zoom photo of delegates at the Constituting General Assembly¶

Photos_delegates.pdf

14:15 → 14:35 Conferences approved in 2018–2021. Conferences approved for 2022.¶

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

2018-2021_IUPAP_Conferences_Support_Trends_and_2022_Conferences_Approvedc.pdf

14:35 → 14:50 Presentation of the new Administrative Office in Trieste, acknowledgements and thanks.¶

Speakers: Stefano Fantoni, Michel Spiro (Université Paris-Saclay (FR))

14:50 → 15:20 Henri Abraham long service award and C13 medal¶

Speaker: Paul Woafo

Henri Abraham Certficates for distinguished long service to IUPAP

Outstanding Contributions to The Enhancement of Physics in Developing Countries, C13 Medal

Woafo.pdf

15:21 → 15:36 Introduction of the President Designate¶

Speaker: Silvina Ponce Dawson (IUPAP)

President_designate_timeline_for_iupap.pdf

15:36 → 15:51 Closing of the Constituting General Assembly by the President¶

Speaker: Michel Spiro (Université Paris-Saclay (FR))

Saturday 23 October ¶

12:00 → 14:45 Session cancelled: [Reserved time slot for pending agenda points]¶