C1 Commission on Policy and Finance: Financial matters [restricted meeting, to be held in Michel Spiro's Zoom room]

C1: Review the matters to be discussed at the EC&CC meeting, the conduct of that meeting [restricted meeting, to be held in Michel Spiro's Zoom room]

IUPAP Nomination Committee, Executive Council and Commission Chairs (Day 1): Welcome, Strategic plan and corresponding actions

• Bruce McKellar (Retired)
• Michel Spiro (Université Paris-Saclay (FR))
• Silvina Ponce Dawson (IUPAP)

Revised Statutes and Bylaws

• Jens Vigen (CERN)

Establishment of an IUPAP association under Swiss law with seat in Geneva

• Jens Vigen (CERN)

Preparation of slates for the Executive Council and for Commissions

• Silvina Ponce Dawson (IUPAP)
• Bruce McKellar (Retired)
• Michel Spiro (Université Paris-Saclay (FR))

Session cancelled [Reserved slot for continued discussions on nominations]

Session cancelled [Reserved slot for continued discussions on nominations]

Executive Council and Commission Chairs (Day 2): Welcome

Formalities 1. Adoption of the Agenda 2. Apologies 3. Approval of the draft minutes of the previous meeting 4. Ratification of items approved since last General Assembly

Reports by the President and the Secretary Generals

• Leong Chuan Kwek
• Michel Spiro (Université Paris-Saclay (FR))

Financial matters

• Leong Chuan Kwek (National University of Singapore)

1. Financial statements for 2018, 2019, 2020 & 2021 2. Report on financial position in 2021 3. Proposed budget for 2022 and forecast for next triennium 2020-2023 4. Membership dues

Group photo

Membership matters

• Nithaya Chetty (University of Witwatersrand)

Conference matters

• Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

Report from the gender champion

• Gillian Butcher (University of Leicester)

Review of Day 1 and Day 2, including review of slates and conference decisions

• Silvina Ponce Dawson

Review of Commissions, Affiliated Commissions and Working Groups <b>Commissions:</b> <ul> <li> Received reports attached below</li> </ul> <b>Affiliated Commissions:</b> <ul> <li> International Association of Physics Students (IAPS) to become an Affiliated Commission of IUPAP (AC5)</li> <li>Establishing an Inter-Union Commission on the History and Philosophy of Physics (AC6)</li> <ul> <li> Appointment of IUPAP representatives to the new Affiliated Commission (AC6)</li> </ul> </ul> <b>Working Groups:</b> <ul> <li> Received reports attached below</li> <li> Establishing a Working Group in the emerging field of Quantum</li> <li>Establishing a Working Group on Ethics</li> <li>Revised mandate for the Working Group on Women in Physics (WG5)</li> </ul> <b>Panels:</b> <ul> <li>Neutrino panel, report received</li> </ul>

Additional proposed resolutions - Res01: Recommendation for an IUPAP resolution concerning the use of units in the International System of Units (SI) - Res02: Recommendation for an IUPAP resolution to endorse 2025 as the International Year of Quantum Science and Technology - Res03: Renaming the IUPAP Young Scientist Prizes to IUPAP Early Career Scientist Prizes - Res04: Requirement ensuring diversity of candidates for IUPAP Awards - Res05: Adoption of the Waterloo Charter for Gender Inclusion and Diversity - Res06: Recommendation on Open Science - Res07: Guideline for conference organization - Res08: Draft MoU CERN–IUPAP - Res09: Future General Assemblies - Res10: Endorsed Conferences

IUPAP centenary and the International Year of Basic Sciences for Sustainable Development (IYBSSD) and more generally outreach

• Michel Spiro (Université Paris-Saclay (FR))
• Monica Pepe-Altarelli (CERN)
• Laura Greene

IUPAP Executive Council: Review and confirm the decisions made on items discussed at the EC&CC meeting