Welcome by IUPAP President, presentation of delegates

• Michel Spiro (Université Paris-Saclay (FR))

Recognition of previous officers, adoption of agenda and approval of the minutes of the 29th General Assembly

• Michel Spiro (Université Paris-Saclay (FR))

Report from the President and ratification of decisions of the Executive Council 2018–2021, including the change of location of the IUPAP administrative office from Singapore to Trieste

• Michel Spiro (Université Paris-Saclay (FR))

Report by Secretary General Kok Khoo Phua and Acting Deputy Secretary Generals and Treasurer Designate

• Leong Chuan Kwek (National University of Singapore)
• Boris Sharkov (JINR)

IUPAP financial report 2018–2021

• Leong Chuan Kwek (National University of Singapore)

Strategic plan and corresponding actions

• Michel Spiro (Université Paris-Saclay (FR))
• Monica Pepe-Altarelli (CERN)
• Silvina Ponce Dawson (IUPAP)

The attached document has been slightly updated, to better reflect the current situation, following input from the Executive Council and the Commission Chairs meeting held on Friday 15 October.

Membership matters

• Nithaya Chetty (University of Witwatersrand)

Proposal for dues 2021–2023

• Michel Spiro (Université Paris-Saclay (FR))

Zoom photo of the Assembly

Presentation of revised Statutes and Bylaws

• Jens Vigen (CERN)

Presentation of Slates of Commissions and Executive Council (made available to members the day before). Proposed changes in the slates.

• Bruce McKellar (Retired)
• Michel Spiro (Université Paris-Saclay (FR))
• Silvina Ponce Dawson (IUPAP)

No online voting needed—all points that required voting was agreed by consenus and applause. 1.1) Vote on Strategic Plan 1.2) Vote on New Statutes and Bylaws 1.3) Vote on dues for 2021–2023

Continuation of online voting started at Day 1

Result of the vote on the strategic plan and on the new Statutes and Bylaws, and the dues

• Michel Spiro (Université Paris-Saclay (FR))
• Jens Vigen (CERN)

Re-nominations to the Slate of Commissions and the Executive Council. Final slates

• Michel Spiro (Université Paris-Saclay (FR))
• Bruce McKellar (Retired)
• Silvina Ponce Dawson (IUPAP)

New Commissions, Affiliated Commissions, Working Groups

• Michel Spiro (Université Paris-Saclay (FR))

<b>New Commissions:</b> <ul> <li> No proposals received</li> </ul> <b>Affiliated Commissions:</b> <ul> <li> Ratification of International Association of Physics Students (IAPS) to become an Affiliated Commission of IUPAP (AC5)</li> <li>Ratification of establishing an Inter-Union Commission on the History and Philosophy of Physics (AC6)</li> <ul> <li> Appointment of IUPAP representatives to the new Affiliated Commission (AC6)</li> </ul> </ul> <b>Working Groups:</b> <ul> <li> Ratification of establishing a Working Group in the emerging field of Quantum</li> <li>Ratification of establishing a Working Group on Ethics</li> <li>Ratification of revised mandate for the Working Group on Women in Physics (WG5)</li> </ul>

Introduction of additional proposed resolutions, including recommendations of the Executive Council

• Michel Spiro (Université Paris-Saclay (FR))

- <b>Recommended to be postponed to next year by CC:</b><i>Res01: Recommendation for an IUPAP resolution concerning the use of units in the International System of Units (SI)</i> - Res02: Recommendation for an IUPAP resolution to endorse 2025 as the International Year of Quantum Science and Technology - Res03: Ratification of renaming the IUPAP Young Scientist Prizes to IUPAP Early Career Scientist Prizes - Res04: Ratification of requirement ensuring diversity of candidates for IUPAP Awards - Res05: Adoption of the Waterloo Charter for Gender Inclusion and Diversity - Res06: Recommendation on Open Science - Res07: Guideline for conference organization - Res08: Draft MoU CERN–IUPAP - Res09: Future General Assemblies - Res10: Endorsed conferences

Discussion of the planned establishment of an IUPAP association under Swiss law with seat in Geneva

• Jens Vigen (CERN)

Questions to Chairs of Commissions

Questions to Working Group Chairs

Questions to the Neutrino Panel

• Heidi Marie Schellman (Oregon State University (US))

It is in the context of promoting cooperation in neutrino physics that the International Union of Pure and Applied Physics (IUPAP) established an international panel on neutrino physics. This panel has the mandate “to promote international cooperation in the development of an experimental program to study the properties of neutrinos and to promote international collaboration in the development of future neutrino experiments to establish the properties of neutrinos”. The specific objective defined was the creation of a community-informed <i>science-driven</i> white paper following the mandate of the panel: • To carry out a review of the present status of the global neutrino physics program and the development that can be expected on a 5 to 10-year timescale; • To give an overview of the measurements and R&D (including software development) that are required for the near-term (< 10-year) and medium- to long-term (10 to 25-year) programs to fulfill their potential; • To identify opportunities within neutrino physics, mutual benefits of global connections within neutrino physics and other fields, as well as the synergies of an international program.

Questions to the Gender Champion

• Gillian Butcher (University of Leicester)

Explanations on the voting procedure and technicalities

No online voting needed—all points that required voting was agreed by consenus and applause. 2.1) Elections of Commissions (Members) 2.2) Vote on new commissions, affiliated commissions, working groups 2.3) Elections of Executive Council 2.4) Vote on Resolutions 2.5) Approval of the constitution of an IUPAP Swiss association under the new Articles and Internal Rules of association 2.6) Approval of the concept that upon creation of the IUPAP Swiss association, all IUPAP members become members of the IUPAP association 2.7) Approval of the elected Executive Council and bodies for IUPAP association, such that the bodies of IUPAP association and old IUPAP shall be the same for the transition period until final liquidation of old IUPAP. 2.8) Approval of the concept that dues will be collected by only one of these two entities (depending on the outcome of the vote). 2.9) Resolution that the old International Union of Pure and Applied Physics be dissolved on a date to be determined by its Executive Council 2.10) Resolution that the liquidation (i.e. the handing over of assets and archives, the payments of debts and the organisation of the transfer of certain contracts or MoUs and past resolutions as the case may be) shall be handled by the Executive Council (this shall include steps regarding the dissolution and liquidation of International Union of Pure and Applied Physics Singapore Ltd.).

Continuation of online voting started at Day 2

Results of the votes on Commissions, Executive Council, Resolutions and new IUPAP association

• Michel Spiro (Université Paris-Saclay (FR))
• Jens Vigen (CERN)

Closure of the "old" IUPAP General Assembly

Opening of the constitutive assembly for the "new" IUPAP association under Swiss law

• Michel Spiro (Université Paris-Saclay (FR))

<ul> <li>Ouverture de l'assemblée constitutive / Opening of the constitutive assembly</li> <li>Désignation d'un scrutateur/ Appointment of a scrutineer</li> <li>Adoption des statuts / Adoption of the articles of association <b>[Reminder of what was approved yesterday, see vote 2.5]</b></li> <li> Membres d'IUPAP/ Members of IUPAP <b>[Reminder of what was approved yesterday, see vote 2.6]</b></li> <li>Nomination des membres du comité / Appointment of the board members (Executive Council members)<b>[Reminder of what was approved yesterday, see vote 2.7]</b></li> <li>Nomination de l'organe de revision, suivi par le scrutateur / Appointment of the auditor, to be followed by the scrutineer </li> </ul>

IUPAP centenary and next General Assembly in 2023

• Monica Pepe-Altarelli (CERN)

The International Year of Basic Sciences for Sustainable Development (IYBSSD)

• Michel Spiro (Université Paris-Saclay (FR))

The IYBSSD will begin mid-2022 and extend until mid-2023.

UNESCO, ISC and SESAME

• Joseph Niemela

Zoom photo of delegates at the Constituting General Assembly

Conferences approved in 2018–2021. Conferences approved for 2022.

• Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

Presentation of the new Administrative Office in Trieste, acknowledgements and thanks.

• Stefano Fantoni
• Michel Spiro (Université Paris-Saclay (FR))

Henri Abraham long service award and C13 medal

• Paul Woafo

Introduction of the President Designate

• Silvina Ponce Dawson (IUPAP)

Closing of the Constituting General Assembly by the President

• Michel Spiro (Université Paris-Saclay (FR))

Session cancelled: [Reserved time slot for pending agenda points]