2nd World Summit in Physics: Exploring the Dark Side of the Universe (EDSU2018)

Budget bill :  29/03/2018  new estimation on the basis of 50 participants and NO conference fees
Minimum figure:  50 persons   NO fees 
Participants will pay for the conference dinner ( ~ 40 euros) and the field trip 
lunch +coffee break :    20 euros x 50x 5 days = 5x20x50 = 5.000 euros
conference bus: 30 euros/person = 50 x 30 = 1500 euros 
Invitation:  13 trip 11 stay
Hotel + dîner: 100 euros/day over 5 days for 11  = 500 euros x 11 = 5.500   
trip: 800 euros x 13  = 10.400 euros
Speakers : total = 15.900 euros
Conference preparation (meeting/flight) = 2000 euros
Total expenses = 24.400 euros  
The financial support granted by Guadeloupe region is : 30.000 euros
Finally it remains 6.400 euros for paying both trip and stay to few more speakers…et pour les mauvaises surprises !!!!  translation: for unpleasant  surprises !!!

Postdoc/students number: 30  (assuming that Guadeloupe region is giving 30k euros to cover the expenses quoted above)
Hotel (student room) 10 euros/day 5 days 30 students = 1500 euros
lunch 5 daysx20 eurosx30 students = 3000 euros
coffee break 5 days 10 euros 2/day 30 students = 3000 euros
conference dinner 100 eurosx30 students = 3000 euros
Trip: 1000 eurosx30 = 30.000 euros
Students/postdocs : total = 40.500 euros requested to CNRS/IN2P3, CERN, Outre Mer department. etc …
The number of invited postdocs/students will depend on the funding. It will be a pity if we are unable to invite at least 20 postdocs/students (27.000 euros)

Comments:
Budget/participant = trip 1000 euros + fees 300 euros + dinner (120 euros) + hotel = 5 x 100 euros = 1920 euros. ( If coming from France trip ~600 euros)