2nd World Summit in Physics: Exploring the Dark Side of the Universe (EDSU2018)

Budget bill : Monday April 8th 2017 
Hypotheses: 150 persons paying fees + 20 invited VIP = 170 participants
150 participants fees = 300 euros/person = 45.000 euros 
fees are including: 
lunch +coffee break :    20 euros x 170x 5 days = 5x20x170 = 17.000 euros
conference dinner      50 euros/person = 50 x 170 = 8500 euros
conference bus+field trip 50 euros/person = 50 x 170 = 8500 euros 
Total = 34.000 euros   net revenue = 45.000 – 34.000 = 11.000 euros
Invitation:  we assume: 15 VIP and 5 VIP ( Nobel award with flight expenses fully covered)
VIP: 20  15 paying their flights and 5 are paying nothing !
Hotel: 200 euros/day over 5 days for 20 VIP's = 20.000 euros
dinner 20 x 4 x 50 = 4000 euros
Trip: 2000 euros x 5 (Nobel prices) = 10.000 euros
VIP : total = 34.000 euros
Public conferences = 3000 euros (extended stay in Guadeloupe)
Total  VIP’s  + conf  = 37.000 euros
Conference preparation (meeting/flight) = 4000 euros
Total expenses = 41.000 euros  
budget = 11.000 – 41.000 = - 30.000 euros
In conclusion the financial support requested to Guadeloupe region will be : 30.000 euros

Postdoc/students number: 30  (assuming that Guadeloupe region is giving 30k euros to cover the expenses quoted above)
Hotel (student room) 10 euros/day 5 days 30 students = 1500 euros
lunch 5 daysx20 eurosx30 students = 3000 euros
coffee break 5 days 10 euros 2/day 30 students = 3000 euros
conference dinner 100 eurosx30 students = 3000 euros
Trip: 1000 eurosx30 = 30.000 euros
Students/postdocs : total = 40.500 euros requested to CNRS/IN2P3, CERN, Outre Mer department. etc …
The number of invited postdocs/students will depend on the funding. It will be a pity if we are unable to invite at least 20 postdocs/students (27.000 euros)

Comments:
Budget/participant = trip 1000 euros + fees 300 euros + dinner (120 euros) + hotel = 5 x 100 euros = 1920 euros. ( If coming from France trip ~600 euros)