Budget bill : Friday February 24th 2017
Hypotheses: 150 persons paying fees, 20 invited VIP 
150 participants  fees = 500 euros/person = 75.000 euros 
fees are including: 
lunch +coffee break at restaurant university:  = 20 euros x 150x 5 days = 5x20x150 = 15.000
conference dinner  50 euros/person = 50x150 = 7500 euros
Total = 22.500 euros   net revenue = 75.000 - 22.500 = 52.500 euros
Extra expenses:
Conference bus, full trip  = 10.000 euros (we do hope that UA will cover these expenses !)
Invitation:  we assume: 20 VIP  
VIP: 20
Hotel: 100 euros/day over 5 days for 20 VIP's = 10.000 euros
lunch + coffee breaks  = 5 days x 20 euros x 20 VIP's = 2000 euros
dinner 20 x 4 x 50 = 4000 euros
conference dinner 50/person 20 VIP's = 1000 euros
Trip: 1000 euros x 20 = 20.000 euros
VIP : total = 37.000 euros
budget = 75.000 – 22.500 – 37.000 = 15.500 euros

Comments:
conference bus + field trip not included …
could we cover partially the expense of about 30 students/postdocs ? ~45000 euros
Cern - Europe – French ministery of Outre-Mer  ??
Budget/participant = trip 1000 euros _+ fees 500 euros + dinner = 4x30 euros + hotel = 5 x 100 euros =2120 euros  Are fees too high ?